Public Affairs Admin & Events Coordinator

Harvard University

Massachusetts

Hybrid

USD 52,000 - 66,000

Full time

14 days+

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Benefits offered by this job

Generous paid time off

Medical, dental, vision insurance

Retirement plans with university input

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University is seeking a Staff Assistant in Public Affairs to provide administrative and project support for the HPAC leadership. The role coordinates complex calendars, travel, and events in Cambridge and Boston, while triaging inquiries and maintaining stakeholder databases.

Responsibilities include preparing agendas, drafting communications, and supporting outreach to community partners. Strong organizational skills and discretion are essential for this fast-paced, team-oriented

Qualifications

Minimum 2+ years of experience with increasing responsibility and independence.
Strong command of Microsoft Office programs, especially Outlook, Word, Excel, and PowerPoint.

Responsibilities

Make appointments, manage calendars and travel, schedule rooms and equipment.
Assist with both virtual and in-person events; manage Zoom and logistics (AV, food, setup).
Coordinate facilities usage and service availability for events, conferences, seminars.
Prepare agendas and meeting reports; track events data for program records.
Maintain unit records and ensure compliance with university requirements.
Enter and maintain contacts and mailing lists; draft communications and talking points.
Support outreach to residents and stakeholders; monitor shared mailboxes and voicemails.
Coordinate department projects; independently manage small special projects as assigned.