Administrative Coordinator - Hybrid, Generous Benefits

Harvard Central Administration (CADM) Talent Acquisition; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Tuition assistance

Commuter benefits

Job summary

Harvard Allston Land Company (HALC) is seeking an Administrative Coordinator to provide high-level administrative support, calendar management, and logistics coordination for HALC operations in Allston, MA. The role focuses on coordinating meetings, travel, procurement, and office services.

Based in Allston, this 12‑month term position is hybrid, requiring four days on campus weekly, with duties spanning scheduling, budgeting for events, and collaboration with HUIT and other departments.

Qualifications

• Minimum of 3 years of related office experience.
• Proficiency with MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and communication skills.

Responsibilities

• Provide general administrative support to HALC and staff.
• Support day-to-day HALC IT and facilities needs (copiers, phones, AV).
• Coordinate staff meetings, events, relocations, and catering logistics.
• Arrange travel for staff and invited guests using Harvard travel channels.
• Manage office supplies, kitchen stock, and vendor requests.
• Assist with website updates and SharePoint management.
• Develop filing systems and workflows for scheduling and tasks.

Skills

Office administration

Customer service

Calendar management

Communication

Education

High school diploma

Tools

Concur

Buy2Pay

Job description

Harvard Allston Land Company (HALC) is seeking an Administrative Coordinator to provide high-level administrative support, calendar management, and logistics coordination for HALC operations in Allston, MA. The role focuses on coordinating meetings, travel, procurement, and office services.

Based in Allston, this 12‑month term position is hybrid, requiring four days on campus weekly, with duties spanning scheduling, budgeting for events, and collaboration with HUIT and other departments.