Operations & Administrative Coordinator

Children's Healthcare of Atlanta; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Children's Healthcare of Atlanta is seeking an experienced administrative professional to support departmental leadership and ensure efficiency, consistency, and policy compliance. The role requires strong communication, organization, and MS Office skills, with the ability to schedule multi-stakeholder meetings and manage calendars.

Responsibilities include preparing minutes and meeting materials, coordinating budgets and expenses, and serving as a liaison to internal teams and external vendors.

Qualifications

• 2 years of administrative support experience in a professional office environment

Responsibilities

• Maintains calendar, schedules appointments, and helps leaders manage time
• Produces and edits correspondence, maintains files, and disseminates department information
• Handles financial duties including reconciliation of cash activities and processing invoices
• Screens phone calls, coordinates with vendors and internal staff
• Prepares minutes, agendas, and meeting materials, and coordinates meeting rooms
• Manages office supplies and acts as liaison with other departments and vendors
• Creates/edits documents in PowerPoint, Excel, and Word per style guidelines
• Assists with budget preparation and expense tracking
• Supports HR processes and employee records
• Processes department contracts and contract workflow
• Ensures Payroll/TIME compliance with policies
• May serve on committees as a department representative
• Contributes to special projects and other duties as assigned

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Meeting scheduling

Education

High school diploma or equivalent

Bachelor’s degree in business, healthcare, or related field

Tools

Microsoft Office

Job description

Children's Healthcare of Atlanta is seeking an experienced administrative professional to support departmental leadership and ensure efficiency, consistency, and policy compliance. The role requires strong communication, organization, and MS Office skills, with the ability to schedule multi-stakeholder meetings and manage calendars.

Responsibilities include preparing minutes and meeting materials, coordinating budgets and expenses, and serving as a liaison to internal teams and external vendors.