Healthcare Administrative Coordinator

choa; Atlanta (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Administrative Support professional to provide a broad range of administrative services to departmental leadership. You will promote efficiency, maintain calendars, and support budgets and vendor relationships in a hospital setting.

Applicants should have 2 years of admin support experience and a bachelor’s degree in a related field; a high school diploma is also acceptable with relevant experience.

Qualifications

• 2 years of administrative support role experience in professional office environment
• Bachelor’s degree in business, healthcare, or related field
• High school diploma or equivalent

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children’s' style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children’s policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

PowerPoint

Excel

Word

Education

Bachelor’s degree in business, healthcare, or related field

High school diploma or equivalent

Tools

PowerPoint

Excel

Word

Job description

Children’s Healthcare of Atlanta is seeking an Administrative Support professional to provide a broad range of administrative services to departmental leadership. You will promote efficiency, maintain calendars, and support budgets and vendor relationships in a hospital setting.

Applicants should have 2 years of admin support experience and a bachelor’s degree in a related field; a high school diploma is also acceptable with relevant experience.