Administrative Coordinator (Operations)

choa; Atlanta (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Administrative Support professional to provide a broad range of administrative services to departmental leadership. You will promote efficiency, maintain calendars, and support budgets and vendor relationships in a hospital setting.

Applicants should have 2 years of admin support experience and a bachelor’s degree in a related field; a high school diploma is also acceptable with relevant experience.

Qualifications

• 2 years of administrative support role experience in professional office environment
• Bachelor’s degree in business, healthcare, or related field
• High school diploma or equivalent

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children’s' style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children’s policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

PowerPoint

Excel

Word

Education

Bachelor’s degree in business, healthcare, or related field

High school diploma or equivalent

Tools

PowerPoint

Excel

Word

Job description

Note: If you are CURRENTLY employed at Children’s and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).

Work Shift

Work Day(s)

Shift Start Time

Shift End Time

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.

Experience

• 2 years of administrative support role experience in professional office environment

Preferred Qualifications

• Bachelor’s degree in business, healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Proficient in full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children’s' style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children’s policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

2220 North Druid Hills Road

Job Family

Administrative Support