Administrative Coordinator (Operations)

10 Children's Healthcare of Atlanta, Inc.; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Children's Healthcare of Atlanta is seeking an Administrative Support professional to provide broad support to departmental leadership. The role emphasizes calendar management, meeting coordination, document creation, and financial administration.

Ideal candidates will have strong communication skills, experience with scheduling, and proficiency in PowerPoint, Excel, and Word. This position supports multiple departments and interacts with vendors and internal staff.

Qualifications

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.
• Proficient in Microsoft Office and Windows-based applications.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.

Responsibilities

• Maintains calendar, schedules appointments, and manages time with leaders.
• Types and edits correspondence, maintains files, and disseminates departmental information.
• Handles financial administration duties including reconciliation of cash activities and expense reports.
• Screens incoming calls and manages relationships with vendors and staff.
• Prepares and disseminates meeting materials, coordinates conference room setup.
• Orders and stocks supplies, acts as liaison to other departments, and supports quality management functions.
• Creates and edits PowerPoint, Excel, and Word documents per style guidelines.
• Assists with budget preparation and tracking of expenses.
• Supports HR and employee transaction forms and records.
• Submits department contracts and coordinates contract process.
• Ensures Payroll/TIME compliance with policies.
• May serve on committees as department representative.
• Assists with special departmental projects.

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Education

Bachelor's degree in business/healthcare/related field

High school diploma or equivalent

Tools

PowerPoint

Excel

Word

Job description

Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's.

Job Description

Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments. Experience 2 years of administrative support role experience in professional office environment.

Preferred Qualifications

• Bachelor's degree in business, healthcare, or related field
• Education: High school diploma or equivalent

Certification Summary

No professional certifications required.

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Proficient in full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's' style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children's policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address 2220 North Druid Hills Road

Job Family Administrative Support

Children's Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children's is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children's is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children's offers access to more than 60 pediatric specialties and programs and is ranked among the top children's hospitals in the country by U.S. News & World Report. Children's has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow.