Administrative Coordinator (Operations)

Children's Healthcare of Atlanta; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Children's Healthcare of Atlanta is seeking an experienced administrative professional to support departmental leadership and ensure efficiency, consistency, and policy compliance. The role requires strong communication, organization, and MS Office skills, with the ability to schedule multi-stakeholder meetings and manage calendars.

Responsibilities include preparing minutes and meeting materials, coordinating budgets and expenses, and serving as a liaison to internal teams and external vendors.

Qualifications

• 2 years of administrative support experience in a professional office environment

Responsibilities

• Maintains calendar, schedules appointments, and helps leaders manage time
• Produces and edits correspondence, maintains files, and disseminates department information
• Handles financial duties including reconciliation of cash activities and processing invoices
• Screens phone calls, coordinates with vendors and internal staff
• Prepares minutes, agendas, and meeting materials, and coordinates meeting rooms
• Manages office supplies and acts as liaison with other departments and vendors
• Creates/edits documents in PowerPoint, Excel, and Word per style guidelines
• Assists with budget preparation and expense tracking
• Supports HR processes and employee records
• Processes department contracts and contract workflow
• Ensures Payroll/TIME compliance with policies
• May serve on committees as a department representative
• Contributes to special projects and other duties as assigned

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Meeting scheduling

Education

High school diploma or equivalent

Bachelor’s degree in business, healthcare, or related field

Tools

Microsoft Office

Job description

Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's.

Job Description

Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.

Experience

• 2 years of administrative support role experience in professional office environment

Preferred Qualifications

• Bachelor’s degree in business, healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Proficient in full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children's policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

2220 North Druid Hills Road

Job Family

Administrative Support