Contract Administrative Support Specialist - Onsite

Talentify; Richardson (TX); On-site; USD 11,000 - 16,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO / Vacation / Sick Leave

Job summary

Aston Carter provides world-class corporate talent solutions across the globe, including accounting, finance, HR and administrative roles. We are seeking an Administrative Support Associate to manage information, coordinate communications, and support daily office activities in a professional environment.

This contract-based role in Richardson, TX emphasizes high-quality customer service, data handling, reporting, and supervising junior staff while coordinating meetings and conference calls.

Qualifications

• Experience in a customer-facing administrative or office support role.
• Familiarity with standard office procedures and administrative best practices.
• Comfort with using office productivity tools and systems for scheduling, data entry, and document preparation.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Conduct research to support business needs and prepare clear, accurate findings.
• Prepare statistical reports and other documentation to support decision-making and reporting requirements.
• Handle information requests promptly and accurately, ensuring appropriate confidentiality and data integrity.
• Prepare professional correspondence, including letters, emails, and other written communications.
• Receive and welcome visitors, providing courteous and efficient customer service.
• Arrange and coordinate conference calls, including scheduling, logistics, and necessary materials.
• Schedule and organize meetings, ensuring calendars are updated and participants receive appropriate information.
• Perform routine administrative tasks such as data entry, filing, and record maintenance.
• Provide administrative support to internal teams by organizing documents, tracking information, and following up on action items.
• Train and supervise lower-level clerical staff as needed, providing guidance on administrative procedures and best practices.
• Proven experience providing high-level administrative support in a professional setting.
• Strong customer service skills with the ability to interact professionally with visitors and internal stakeholders.
• Proficiency in performing data entry with accuracy and attention to detail.
• Ability to conduct research and compile information into clear, organized reports.
• Experience preparing statistical reports and summarizing data for review.
• Skill in preparing professional correspondence, including letters and emails.
• Ability to manage calendars, schedule meetings, and arrange conference calls effectively.
• Strong organizational skills with the ability to handle multiple tasks and priorities.
• Effective written and verbal communication skills.
• Ability to handle information requests and maintain confidentiality.
• Capability to support and guide lower-level clerical staff.

Skills

Customer-facing role

Office procedures

Office productivity tools

Teamwork

Calendar management

Organizational skills

Communication skills

Professional writing

Job description

Aston Carter provides world-class corporate talent solutions across the globe, including accounting, finance, HR and administrative roles. We are seeking an Administrative Support Associate to manage information, coordinate communications, and support daily office activities in a professional environment.

This contract-based role in Richardson, TX emphasizes high-quality customer service, data handling, reporting, and supervising junior staff while coordinating meetings and conference calls.