Manufacturing Admin Assistant — Fast-Paced, Multi-Dept

Talentify; Salem (OR); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Time Off (PTO)

Job summary

Aston Carter is seeking an Administrative Assistant in Salem, OR to support a fast-paced manufacturing environment. You will monitor visitor access, perform data entry, assist with inventory auditing, and provide general admin support across multiple departments.

The role also coordinates employee appreciation events, orders supplies, and arranges catering to keep the workplace organized and efficient. This contract-to-hire position offers regular weekday hours and an onsite office near a paint

Qualifications

• Experience in a manufacturing environment is preferred.
• Ability to work effectively in a direct, fast paced environment and maintain composure under pressure.
• Strong interpersonal and communication skills when interacting with guests and team members.
• Ability to adapt to organizational changes and evolving responsibilities.

Responsibilities

• Monitor the entrance and greet guests in a professional, welcoming manner.
• Perform accurate data entry to support manufacturing administration, inventory, and other departments as needed.
• Assist with inventory auditing by gathering data, updating records, and helping to ensure inventory accuracy.
• Support administrative tasks for manufacturing and other teams, including preparing documents, maintaining records, and organizing information.
• Organize employee appreciation events, including planning logistics, coordinating schedules, and communicating details.
• Order supplies and arrange catering for events and meetings in a timely and cost-conscious manner.
• Anticipate team and departmental needs and proactively offer assistance to keep operations running smoothly.
• Prioritize tasks and complete assignments quickly and accurately in a fast-paced environment.
• Collaborate with team members and communicate clearly to ensure alignment on tasks and deadlines.
• Proficiency with Microsoft Office and related Microsoft tools.
• Strong administrative support skills, including organizing, scheduling, and document management.
• Accurate and efficient data entry skills with strong attention to detail.
• Ability to assist with inventory auditing and maintain accurate records.
• Proactive mindset with the ability to anticipate needs and offer help without constant direction.
• Problem-solving mindset with the ability to handle challenges and find practical solutions.
• Ability to work effectively in a very fast-paced environment and complete tasks promptly.
• Strong work ethic and commitment to following through on responsibilities.

Skills

Data entry

Microsoft Office

Administrative support

Scheduling

Tools

Microsoft Office Suite

Job description

Aston Carter is seeking an Administrative Assistant in Salem, OR to support a fast-paced manufacturing environment. You will monitor visitor access, perform data entry, assist with inventory auditing, and provide general admin support across multiple departments.

The role also coordinates employee appreciation events, orders supplies, and arranges catering to keep the workplace organized and efficient. This contract-to-hire position offers regular weekday hours and an onsite office near a paint