Administrative Assistant

Talentify; Sanger (CA); On-site; USD 57,308,000 - 60,174,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Short/Long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO

Job summary

Aston Carter is seeking an Administrative Assistant for a Contract-to-Hire role in Sanger, CA. You will support customers, operations, inventory, shipping and production teams, ensuring orders move smoothly from purchase order to delivery while delivering excellent service.

Ideal candidates have admin or customer service experience, strong data-entry skills, and proficiency with Excel, Word, and Outlook. This onsite role offers stability and opportunities to grow with the team.

Qualifications

• Administrative, office support, or customer service experience.
• Strong data entry skills with excellent attention to detail.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience managing multiple priorities and deadlines.
• Strong organizational and communication skills.
• Reliable work ethic and a customer-first mindset.

Responsibilities

• Serve as the go-to contact for customers and provide outstanding service.
• Process customer purchase orders and support production scheduling.
• Track inventory levels and help ensure orders are fulfilled on time.
• Communicate order updates, changes, and confirmations with customers.
• Create reports and analyze order, sales, and inventory data.
• Collaborate with operations, shipping, maintenance, sales, and design teams.
• Investigate and resolve order discrepancies and customer concerns.
• Support accounts receivable activities and maintain accurate records.
• Coordinate vendor information, tooling, artwork, and production requirements.
• Participate in process improvement initiatives and help drive operational efficiency.

Skills

Administrative experience

Data entry

Excel

Word

Outlook

Multitasking

Communication

Customer-first mindset

Tools

Excel

Word

Outlook

Job description

Sanger, CA | $20-$21/hr | Monday-Friday, 8 AM-5 PM | Contract-to-Hire

Keep Production Moving. Keep Customers Happy.

Are you an organized, detail-oriented professional who enjoys wearing multiple hats and making an impact every day?

We're looking for an Administrative Assistant who thrives in a fast-paced environment and enjoys working closely with customers, operations, inventory, shipping, and production teams. This isn't your typical office role. You'll be a critical part of the operation, helping ensure customer orders move seamlessly from purchase order to final delivery while providing exceptional customer service every step of the way.

If you're someone who enjoys problem-solving, staying organized, working with data, and building strong relationships, we'd love to hear from you.

What You'll Do

• Serve as the go-to contact for customers and provide outstanding service
• Process customer purchase orders and support production scheduling
• Track inventory levels and help ensure orders are fulfilled on time
• Communicate order updates, changes, and confirmations with customers
• Create reports and analyze order, sales, and inventory data
• Collaborate with operations, shipping, maintenance, sales, and design teams
• Investigate and resolve order discrepancies and customer concerns
• Support accounts receivable activities and maintain accurate records
• Coordinate vendor information, tooling, artwork, and production requirements
• Participate in process improvement initiatives and help drive operational efficiency

What We're Looking For

• Administrative, office support, or customer service experience
• Strong data entry skills with excellent attention to detail
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience managing multiple priorities and deadlines
• Strong organizational and communication skills
• Reliable work ethic and a customer-first mindset

Bonus Points For

• Manufacturing, logistics, distribution, or warehouse experience
• Experience with inventory management, order entry, or purchasing
• Accounts receivable or accounts payable exposure
• Experience working cross-functionally across multiple departments

Why Apply?

Stable Monday-Friday schedule

Casual dress code (jeans and a nice shirt)

Opportunity to gain exposure to operations, inventory, customer service, and reporting

Work with a collaborative team that values your contributions

Contract-to-hire opportunity with long-term potential

Ideal Candidates

Administrative Assistants, Customer Service Representatives, Office Coordinators, Order Entry Specialists, Logistics Coordinators, Inventory Clerks, AR/AP Clerks, or professionals looking to build a long-term career in a manufacturing and operations-focused environment.

Ready to join a team where your organizational skills, customer service mindset, and attention to detail truly make a difference?

Job Type & Location

This is a Contract to Hire position based out of Sanger, CA.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sanger,CA.

Application Deadline

This position is anticipated to close on Sep 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.