Operations Admin & Vehicle Tracking Specialist

Talentify; Livonia (MI); On-site; USD 30,000 - 33,000; Part time

Job summary

Aston Carter is seeking an Operations & Administrative Coordinator to provide administrative and production support for a busy onsite operation in Livonia, MI. You will manage vehicle/job tracking, invoicing, employee records, and documentation while coordinating with production leadership, HR, and accounting.

This contract-to-hire role is fully onsite. Pay is $22.00–$24.00 per hour, with eligibility for benefits.

Qualifications

• High school diploma or equivalent.
• Previous administrative or office support experience.
• Strong organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office.
• Proficiency with Microsoft Excel.
• Data-entry/10-key capabilities.
• Ability to learn new processes and systems quickly.
• Dependable and able to work independently.

Responsibilities

• Import jobs into the vehicle management system.
• Enter and update job information within internal systems.
• Check vehicles in and out of management systems.
• Organize and maintain work orders and delivery receipts.
• Scan, upload, and distribute vehicle transportation correspondence.
• Print and prepare work orders for operational teams.
• Monitor vehicle aging reports.
• Assist the Production Supervisor with various administrative needs.
• Coordinate building-related needs with production and administrative leadership.
• Assist with vehicle invoicing.

Skills

High school diploma

Administrative support experience

Organizational skills

Attention to detail

Microsoft Office

Microsoft Excel

Data entry / 10-key

Ability to learn new systems

Dependable / independent

Tools

Vehicle management system

Nav/ERP

Job description

Aston Carter is seeking an Operations & Administrative Coordinator to provide administrative and production support for a busy onsite operation in Livonia, MI. You will manage vehicle/job tracking, invoicing, employee records, and documentation while coordinating with production leadership, HR, and accounting.

This contract-to-hire role is fully onsite. Pay is $22.00–$24.00 per hour, with eligibility for benefits.