Office Operations & Admin Coordinator

Talentify; Minneapolis (MN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking an Office Coordinator to ensure smooth day-to-day office operations in Minneapolis, MN. The role provides administrative and facility support, acting as the central point of contact for inquiries, vendors, and meetings, while promoting a professional and welcoming work environment.

The position focuses on coordinating resources, events, invoices, and budget-related tasks to support employee productivity and workplace engagement.

Qualifications

• Entry Level

Responsibilities

• Provide administrative and operational support to ensure efficient office operations and enhance team productivity.
• Serve as the primary point of contact for office-related inquiries, visitors, vendors, and service providers, fostering a professional and welcoming workplace environment.
• Coordinate office services, facility maintenance, repairs, and vendor relationships to maintain a safe, organized, and functional office.
• Manage office supplies, equipment, common areas, and conference rooms, ensuring resources are stocked, maintained, and readily available.
• Organize and support company meetings, office events, employee engagement activities, and meeting logistics, including scheduling, catering, and setup.
• Process invoices, purchase orders, expense reports, and office-related expenditures while assisting with budget tracking and maintaining vendor contracts and service agreements.
• Maintain office records, communications, workplace postings, shipping and mail services, safety documentation, and support office improvement and space-planning initiatives.

Job description

Aston Carter is seeking an Office Coordinator to ensure smooth day-to-day office operations in Minneapolis, MN. The role provides administrative and facility support, acting as the central point of contact for inquiries, vendors, and meetings, while promoting a professional and welcoming work environment.

The position focuses on coordinating resources, events, invoices, and budget-related tasks to support employee productivity and workplace engagement.