Operations & Admin Support Specialist

Triup, Inc.; Huntington Beach (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Triup, Inc. in Huntington Beach, CA is seeking an Administrative Assistant reporting to the Director of Operations and COO. The role supports daily office operations, coordinates administrative tasks, and assists with AR/AP and customer service.

You will manage calendars, prepare documents, maintain filing systems, handle data entry and travel arrangements, and support trade-show preparation. The position emphasizes accuracy, teamwork, and exceptional service to internal staff and external

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage calendars and schedule meetings for task and leadership.
• Prepare, edit, and maintain documents, reports, and spreadsheets.
• Organize and maintain filing systems, both digital and physical.
• Assist with data entry, record keeping, and database updates.
• Support office operations such as ordering supplies and maintaining inventory.
• Assist with trade-show preparation including assembling samples and verifying items for trade-show pallet shipments.
• Coordinate travel arrangements for visitors and support related internal communications.
• Perform other duties or projects as assigned by management.
• Serve as first point of contact for inquiries and direct customers to appropriate channels.
• Assist with sending product samples to existing and potential customers.
• Provide accurate information and basic support to customers, escalating complex issues as needed.
• Report irregular issues or customer concerns to management for resolution.
• Assist with AR/AP related tasks and basic accounting touchpoints.

Skills

Communication

Organization

Multitasking

Attention to detail

Education

High school diploma or GED

Associate's degree preferred

Tools

QuickBooks

Microsoft Office Suite

Job description

Triup, Inc. in Huntington Beach, CA is seeking an Administrative Assistant reporting to the Director of Operations and COO. The role supports daily office operations, coordinates administrative tasks, and assists with AR/AP and customer service.

You will manage calendars, prepare documents, maintain filing systems, handle data entry and travel arrangements, and support trade-show preparation. The position emphasizes accuracy, teamwork, and exceptional service to internal staff and external