Operations Admin Specialist — On-Site, 30–40 hrs

Joel Catering and Special Events; New Orleans (LA); On-site; USD 35,000 - 52,000; Part time

Job summary

Joel Catering & Special Events is a New Orleans-based catering and events company seeking an organized Operations Administrative Assistant to support the Director of Operations and keep the administrative side running smoothly.

This office-based role does not involve event planning; the ideal candidate is proactive, detail-oriented, and able to manage multiple systems in a fast-paced team environment. The schedule is 30–40 hours per week, with on-site work and regular business hours.

Qualifications

• 2+ years of administrative or office support experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Comfortable learning new software and managing multiple systems.
• Ability to balance competing priorities and meet deadlines.
• Professional, dependable, and able to handle confidential information.
• Someone who takes ownership of their work and follows through independently.

Responsibilities

• Organize and maintain company files, documents, and shared resources.
• Prepare meeting materials, reports, and presentations.
• Manage incoming and outgoing mail, packages, and deposits.
• Coordinate office supplies, purchasing, and routine administrative needs.
• Assist with travel arrangements, internal meetings, and company activities.
• Post and maintain job listings on Indeed and LinkedIn.
• Coordinate interviews and maintain applicant tracking.
• Assist with onboarding and employee documentation.
• Track required training, certifications, and renewal deadlines.
• Help improve administrative systems and processes.

Skills

Administrative experience

Organizational skills

Written & verbal communication

MS Office

Learning new software

Time management

Confidential information handling

Ownership & independence

Tools

Microsoft Outlook

Excel

Word

Job description

Joel Catering & Special Events is a New Orleans-based catering and events company seeking an organized Operations Administrative Assistant to support the Director of Operations and keep the administrative side running smoothly.

This office-based role does not involve event planning; the ideal candidate is proactive, detail-oriented, and able to manage multiple systems in a fast-paced team environment. The schedule is 30–40 hours per week, with on-site work and regular business hours.