Operations Administrative Assistant

Joel Catering and Special Events; New Orleans (LA); Vor Ort; USD 35.000 - 52.000; Teilzeit

Zusammenfassung

Joel Catering & Special Events is a New Orleans-based catering and events company seeking an organized Operations Administrative Assistant to support the Director of Operations and keep the administrative side running smoothly.

This office-based role does not involve event planning; the ideal candidate is proactive, detail-oriented, and able to manage multiple systems in a fast-paced team environment. The schedule is 30–40 hours per week, with on-site work and regular business hours.

Qualifikationen

• 2+ years of administrative or office support experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Comfortable learning new software and managing multiple systems.
• Ability to balance competing priorities and meet deadlines.
• Professional, dependable, and able to handle confidential information.
• Someone who takes ownership of their work and follows through independently.

Aufgaben

• Organize and maintain company files, documents, and shared resources.
• Prepare meeting materials, reports, and presentations.
• Manage incoming and outgoing mail, packages, and deposits.
• Coordinate office supplies, purchasing, and routine administrative needs.
• Assist with travel arrangements, internal meetings, and company activities.
• Post and maintain job listings on Indeed and LinkedIn.
• Coordinate interviews and maintain applicant tracking.
• Assist with onboarding and employee documentation.
• Track required training, certifications, and renewal deadlines.
• Help improve administrative systems and processes.

Kenntnisse

Administrative experience

Organizational skills

Written & verbal communication

MS Office

Learning new software

Time management

Confidential information handling

Ownership & independence

Tools

Microsoft Outlook

Excel

Word

Jobbeschreibung

About the Position

Schedule: 30–40 hours per week, primarily during regular business hours

Job Type: Part-time to Full-time | On-site

Reports To: Director of Operations

No event shifts required

Schedule: 30–40 hours per week, primarily during regular business hours

Job Type: Part-time to Full-time | On-site

Reports To: Director of Operations

No event shifts required

Joel Catering & Special Events is looking for a highly organized, proactive Operations Administrative Assistant to support our Director of Operations and help keep the administrative side of our business running smoothly.

We're a busy New Orleans catering and special events company managing multiple event venues and a wide range of moving parts. We're looking for someone who enjoys staying organized, managing details, solving problems, and making sure things get done.

This is an office-based administrative position supporting the day-to-day operations of our company. While we work in the catering and special events industry, this role does not involve event planning, production, or working events.

The ideal candidate takes initiative, follows through without constant reminders, and enjoys supporting a team in a fast-paced environment.

What You’ll Do

Administrative & Office Support

• Organize and maintain company files, documents, and shared resources.
• Prepare meeting materials, reports, and presentations.
• Manage incoming and outgoing mail, packages, and deposits.
• Coordinate office supplies, purchasing, and routine administrative needs.
• Assist with travel arrangements, internal meetings, and company activities.

HR & Recruiting Support

• Post and maintain job listings on Indeed and LinkedIn.
• Communicate with candidates and coordinate interviews.
• Maintain applicant tracking records.
• Assist with new-hire paperwork, onboarding, and employee documentation.
• Track required training, certifications, and renewal deadlines.

Accounting & Purchasing Administration

• Collect and organize company credit card receipts and expense reports.
• Track vendor invoices, purchasing records, and order confirmations.
• Follow up on missing documentation and outstanding administrative items.
• Process deposits and coordinate documentation with the accounting team.

Operations & Project Support

• Maintain company SOPs, policies, forms, and administrative records.
• Organize licenses, permits, and renewal information.
• Assist with spreadsheets, reporting, meeting preparation, and project tracking.
• Coordinate employee IT requests and outside technical support.
• Help improve administrative systems and processes.
  

What We're Looking For

• 2+ years of administrative or office support experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Comfortable learning new software and managing multiple systems.
• Ability to balance competing priorities and meet deadlines.
• Professional, dependable, and able to handle confidential information.
• Someone who takes ownership of their work and follows through independently.
  

The Right Fit

We're looking for someone who genuinely enjoys administrative work—someone who likes creating order, keeping track of details, and making life easier for the people around them.

You’ll do well in this position if you're resourceful, comfortable asking questions, quick to learn, and willing to jump in wherever administrative support is needed.

We value people who take initiative, communicate clearly, and take pride in getting the details right.

About Joel Catering

Joel Catering & Special Events is a New Orleans-based catering and events company specializing in weddings, corporate events, galas, and special celebrations. Our team operates across multiple venues, including Il Mercato, the New Orleans Board of Trade, and venues within New Orleans City Park.

We take pride in delivering exceptional experiences through strong teamwork, attention to detail, and a commitment to excellence.