Events Logistics Administrative Coordinator

The Admin Awards, LLC; San Jose, Northern (CA, KY); Hybrid; USD 58,000 - 62,000; Full time

Job summary

Smashing Dishes/Tony Caters in the San Jose area seeks a dynamic Administrative Assistant, Logistics & Production to support event delivery and production workflows. This on-site role emphasizes attention to detail and a holistic view of the catering lifecycle, from planning to execution.

The team collaborates across departments to ensure timely, accurate service for each event. Ideal candidates will have at least two years of administrative experience and the ability to stand for long periods

Qualifications

• Minimum 2 years of administrative assistant experience.
• Must be able to work on-site and manage logistics tasks.
• Ability to coordinate with multiple stakeholders and vendors.

Responsibilities

• Route production sheets (BEOs) to team members and update with sales input.
• Generate production packets including floorplans and staffing assignments.
• Create digital pack lists for warehouse handoff.
• Coordinate with event planners, vendors and service providers in advance.
• Place and update event rental orders and track fulfillment.
• Meet with leadership weekly to review events and plans.
• Iterate documented systems to maximize resources and efficiency.
• Perform additional operations tasks as assigned.

Skills

Administrative support

Detail oriented

Communication

Tools

Catering software

Job description

Smashing Dishes/Tony Caters in the San Jose area seeks a dynamic Administrative Assistant, Logistics & Production to support event delivery and production workflows. This on-site role emphasizes attention to detail and a holistic view of the catering lifecycle, from planning to execution.

The team collaborates across departments to ensure timely, accurate service for each event. Ideal candidates will have at least two years of administrative experience and the ability to stand for long periods