Hybrid Administrative Support Specialist

Placements24; United States; Hybrid; USD 9,700 - 12,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Pension fund

Paid leave

Professional development

Hybrid work

Collaborative team

Job summary

Placements24 is seeking a proactive Administrative Support Specialist for our Randburg office. This hybrid role combines in-office collaboration with flexible, focused work from home when appropriate, supporting multiple teams and management.

The ideal candidate will be highly organized, detail oriented, and an excellent communicator, comfortable managing calendars, documents, and travel logistics while maintaining accurate records and contributing to process improvements.

Qualifications

• Previous experience in an administrative support or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Responsibilities

• Provide broad administrative support to multiple teams and managers.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare, edit, and proofread documents, reports, and presentations.
• Handle incoming and outgoing communications (phone, email, mail).
• Maintain organized electronic and physical filing systems.
• Assist with travel arrangements and expense reporting.
• Support project coordination and follow-up activities.
• Manage office supplies and ensure smooth office operations.
• Act as a point of contact for internal and external inquiries.
• Assist with data entry and database maintenance.

Skills

Strong organizational skills

Excellent written and verbal comms

Multitasking ability

Detail-oriented

Independent and collaborative

Education

High school diploma or equivalent

Tools

MS Office

Job description

Placements24 is seeking a proactive Administrative Support Specialist for our Randburg office. This hybrid role combines in-office collaboration with flexible, focused work from home when appropriate, supporting multiple teams and management.

The ideal candidate will be highly organized, detail oriented, and an excellent communicator, comfortable managing calendars, documents, and travel logistics while maintaining accurate records and contributing to process improvements.