Operations Admin & Reporting Specialist

Apex Companies - CSW; Livermore (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical and dental

Life insurance

Disability insurance

401k match

Tuition assistance

Cross-training

Performance bonuses

Diverse projects

Job summary

Apex Companies - CSW in Livermore, CA is seeking an Administrative Assistant to support daily operations, reporting, and supervisor inquiries. You will help ensure data accuracy, prepare documents, and maintain organized records in a fast-paced professional services environment.

Ideal candidates have 3–4 years office experience, a high school diploma, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Minimum of a high school diploma.
• 3-4 years of office experience within a professional services environment.
• Experience with multi-line telephone systems, data entry, document preparation, and document management.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Reviewing and monitoring operational reports for the majority of the workday.
• Assisting supervisors with report-related inquiries and support.
• Ensuring accuracy and consistency of reporting data.
• Providing administrative support to supervisors as needed.
• Supporting daily operational reporting and follow-up activities.

Skills

Verbal and written communication

Microsoft Office

Multi-line telephone systems

Data entry

Document management

Attention to detail

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Apex Companies - CSW in Livermore, CA is seeking an Administrative Assistant to support daily operations, reporting, and supervisor inquiries. You will help ensure data accuracy, prepare documents, and maintain organized records in a fast-paced professional services environment.

Ideal candidates have 3–4 years office experience, a high school diploma, strong communication skills, and proficiency with Microsoft Office.