Administrative Assistant

Apex Companies - CSW; Livermore (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical and dental

Life insurance

Disability insurance

401k match

Tuition assistance

Cross-training

Performance bonuses

Diverse projects

Job summary

Apex Companies - CSW in Livermore, CA is seeking an Administrative Assistant to support daily operations, reporting, and supervisor inquiries. You will help ensure data accuracy, prepare documents, and maintain organized records in a fast-paced professional services environment.

Ideal candidates have 3–4 years office experience, a high school diploma, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Minimum of a high school diploma.
• 3-4 years of office experience within a professional services environment.
• Experience with multi-line telephone systems, data entry, document preparation, and document management.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Reviewing and monitoring operational reports for the majority of the workday.
• Assisting supervisors with report-related inquiries and support.
• Ensuring accuracy and consistency of reporting data.
• Providing administrative support to supervisors as needed.
• Supporting daily operational reporting and follow-up activities.

Skills

Verbal and written communication

Microsoft Office

Multi-line telephone systems

Data entry

Document management

Attention to detail

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Job Title: Operations Administrative Assistant Location: Livermore, CA Compensation: $22.00 per hour

Your Responsibilities as an Administrative Assistant:

• Reviewing and monitoring operational reports for the majority of the workday.
• Assisting supervisors with report-related inquiries and support.
• Ensuring accuracy and consistency of reporting data.
• Providing administrative support to supervisors as needed.
• Supporting daily operational reporting and follow-up activities.

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 1,500+ employee national firm with 50+ locations across the US.

What we're looking for:

• Minimum of a high school diploma.
• 3-4 years of office experience within a professional services environment.
• Administrative experience such as familiarity with standard office concepts, practices, and procedures.
• Experience with multi-line telephone systems, data entry, document preparation, and document management.
• Strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
• Ability to successfully perform multiple responsibilities simultaneously.
• Demonstrated history of stable employment and excellent attendance and punctuality.

Apex Job Title: Administrative Assistant

Apex Job ID: 12159

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

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As set forth in Apex Companies - CSW’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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