Operations Administrator & Exec Reporting Specialist

Botanical Designs, LLC.; Sunnyvale (CA); Presencial; USD 50.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Dental

Vision

401K

Paid Holidays

PTO

Descripción de la vacante

Botanical Designs LLC in Sunnyvale, CA is seeking an Operations Administrator to support daily operations, executive communications, reporting, and administrative functions. You will be a key link between leadership, operational teams, vendors, and clients to ensure processes run smoothly.

The ideal candidate has exceptional written communication, advanced Excel skills, and the ability to manage multiple priorities in a fast-paced environment.

Formación

• Associate or bachelor’s degree in business administration, Operations Management, or a related field preferred.
• 3+ years of experience in operations, administration, executive support, or a similar role.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Excellent attention to detail and commitment to accuracy.
• Ability to prioritise multiple projects and meet deadlines in a dynamic environment.
• Strong interpersonal and professional communication skills.

Responsabilidades

• Coordinate and support day-to-day operational activities across departments.
• Develop, implement, and maintain operational processes, procedures, and documentation.
• Monitor workflows and identify opportunities to improve efficiency and productivity.
• Assist leadership with project coordination, tracking deliverables, and meeting deadlines.
• Maintain operational records, databases, and filing systems with a high degree of accuracy.
• Prepare executive-level reports, presentations, business correspondence, proposals, and internal communications.
• Draft, edit, and proofread professional documents for senior leadership and external stakeholders.
• Create meeting agendas, record minutes, and track action items to completion.
• Communicate professionally with executives, clients, vendors, and team members on behalf of leadership.
• Analyze operational data and provide actionable insights to management.
• Generate recurring and ad hoc reports to support decision-making.
• Ensure data integrity, accuracy, and consistency across reporting platforms.
• Identify trends and recommend process improvements based on data analysis.
• Manage calendars, schedules, and meeting coordination as required.
• Support vendor management, contract tracking, and procurement processes.
• Assist with budgeting, expense tracking, and operational forecasting.
• Coordinate office administration functions and support special projects as assigned.
• Maintain confidentiality of sensitive business and personnel information

Conocimientos

Excel proficiency

Communication

Project coordination

Attention to detail

Time management

Interpersonal skills

Educación

Bachelor’s or Associate degree in business/related field

Herramientas

Aspire CRM

Service Titan

Descripción del empleo

Botanical Designs LLC in Sunnyvale, CA is seeking an Operations Administrator to support daily operations, executive communications, reporting, and administrative functions. You will be a key link between leadership, operational teams, vendors, and clients to ensure processes run smoothly.

The ideal candidate has exceptional written communication, advanced Excel skills, and the ability to manage multiple priorities in a fast-paced environment.