Operations Admin & Records Coordinator

Rainbow Waterproofing & Restoration Co.; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Rainbow Waterproofing & Restoration Co. is seeking an organized Operations Administrative Assistant to support field and operations teams from an office base.

You will manage jobsite documentation, safety paperwork, and employee records while maintaining accurate internal tracking systems and supplies. The role emphasizes proactive scheduling, deadline-driven processes, and proficiency with Microsoft 365 and Adobe Acrobat to keep forms, reports, and training records up to date.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage paper and digital filing systems accurately.
• Experience with forms, scanned documents, and basic office software.
• Comfortable meeting recurring deadlines and prioritizing tasks.

Responsibilities

• Prepare, organize permit signs and jobsite materials.
• Support safety meetings by preparing forms and maintaining records.
• Scan and file project paperwork including training cards and safety forms.
• Maintain weekly paperwork processes for folders and digital records.
• Organize personnel documentation and onboarding materials.
• Coordinate and track tags by job and route packets to teams.
• Assist with device setup and IT coordination.
• Monitor office and field supplies and order materials.

Skills

Organizational skills

Attention to detail

Paper & digital filing

Time management

Tools

Microsoft 365

Adobe Acrobat

Job description

Rainbow Waterproofing & Restoration Co. is seeking an organized Operations Administrative Assistant to support field and operations teams from an office base.

You will manage jobsite documentation, safety paperwork, and employee records while maintaining accurate internal tracking systems and supplies. The role emphasizes proactive scheduling, deadline-driven processes, and proficiency with Microsoft 365 and Adobe Acrobat to keep forms, reports, and training records up to date.