Operations & Admin Lead for Real Estate Transitions

The Swick Real Estate Group; Centerville (OH); On-site; USD 55,000 - 65,000; Full time

Job summary

The Swick Real Estate Group Centerville, Ohio seeks an exceptionally organized Office & Operations Manager to become the operational backbone of Swick Real Estate Group and Downsize Allies.

This role goes beyond a receptionist; you will own day-to-day office operations, maintain financial and administrative order, support real estate transaction management, coordinate HR logistics, and keep critical details from landing on the President’s desk.

Qualifications

• 3+ years of office management, operations, or senior administrative experience; real estate or professional services preferred.
• exceptionally organized, detail-oriented, and able to manage multiple deadlines without constant supervision.
• Strong Microsoft 365 skills, especially Outlook, Teams, and Excel; comfortable learning CRM GoHighLevel.
• Experience with invoices, expenses, reconciliations, and basic bookkeeping processes.
• Strong written and verbal communication with discretion to work with clients, employees, vendors, and leadership.
• Proactive and accountable—follows through without needing constant reminders.

Responsibilities

• Own day-to-day office operations, administrative systems, vendors, supplies, records, calendars, and internal organization.
• Maintain accurate expense, invoice, receipt, payment, and bookkeeping-support records and coordinate clean information for accounting.
• Monitor active real estate transaction and Downsize Allies Home Concierge files, track deadlines, and provide backup transaction-management coverage when needed.
• Coordinate employee onboarding, PTO/timesheet tracking, personnel records, and other HR administrative requirements.
• Maintain Microsoft Teams, Outlook, Excel, SharePoint/OneDrive, trackers, checklists, and task systems so information and responsibilities do not fall through the cracks.
• Anticipate problems, follow up with team members and vendors, organize decisions for leadership, and resolve routine operational matters before they reach the President.

Job description

The Swick Real Estate Group Centerville, Ohio seeks an exceptionally organized Office & Operations Manager to become the operational backbone of Swick Real Estate Group and Downsize Allies.

This role goes beyond a receptionist; you will own day-to-day office operations, maintain financial and administrative order, support real estate transaction management, coordinate HR logistics, and keep critical details from landing on the President’s desk.