Office Manager

SVN | Infinity Commercial Group of St. Louis; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

SVN | Infinity Commercial Group of St. Louis is seeking an Executive Office / Operations Administrator to support leadership and manage the day-to-day operation of the office.

Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and organizing documents related to commercial real estate transactions, receivership matters, client engagements, and other ongoing projects.

Qualifications

• High school diploma or equivalent required.
• Strong administrative, organizational, scheduling, and recordkeeping skills.
• Proficiency with Microsoft Office and CRM systems.
• Ability to handle multiple priorities and maintain confidentiality.

Responsibilities

• Manage calendars, scheduling meetings, and coordinating travel.
• Organize documents related to commercial real estate transactions and receivership matters.
• CRM maintenance, website and online marketing tasks, and general office support.
• Interact professionally with clients, banks, attorneys, vendors and team members.
• Support presentation materials, property information, and special projects as needed.

Skills

Administrative skills

Organizational skills

Scheduling

Recordkeeping

Communication

Confidentiality

Remote work ability

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office (Outlook, Word, Excel)

CRM systems

Database/transaction-tracking systems

Job description

SVN | Infinity Commercial Group of St. Louis is a full-service commercial real estate firm specializing in investment properties, office, industrial and retail sales and leasing, tenant representation, and design-build services. Owned and co-managed by Mark Zvibleman, JD, CCIM, and Alex Zvibleman, the firm combines legal and commercial real estate expertise with a strong focus on underwriting, leasing, investment sales and 1031 exchanges, development, receivership work, and property management.

The Executive Office / Operations Administrator supports the firm's executive leadership while helping manage the day-to-day organization and operation of the office. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and organizing documents related to commercial real estate transactions, receivership matters, client engagements, and other ongoing projects.

Daily responsibilities include maintaining office files and records, preparing correspondence and reports, CRM Maintenance, website and online marketing, handling phone and email inquiries, coordinating office supplies and equipment, and helping ensure the office operates efficiently.

The Administrator will interact professionally with clients, banks, attorneys, vendors, and other business partners; assist with presentation materials and property information; and coordinate internal and external meetings. The role will also include data entry, maintaining CRM and transaction-tracking systems, monitoring deadlines and follow-up items, and assisting with special projects and initiatives as needed.

This is not intended to be a passive receptionist or purely clerical position. We want this person to progressively take ownership of recurring processes, identify what is missing, surface items that require a decision, and close administrative loops without repeated reminders. The Executive Office / Operations Administrator should become the organizational backbone of the office. The role exists to keep people, information, deadlines, documents, systems, and follow-up organized so leadership and brokers can spend more time on client relationships, business development, deal execution, and other revenue-producing activities.

Qualifications

We are looking for someone who is organized, dependable, professional, and comfortable managing several priorities at once.

Core Qualifications

• Strong administrative, organizational, scheduling, and recordkeeping skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Comfortable learning and working within CRM, database, and transaction-tracking systems.
• Professional and confident when interacting with clients, attorneys, banks, vendors, and internal team members.
• Ability to work effectively both in the office and remotely while maintaining reliability, organization, and confidentiality.
• Comfortable working with business, real estate, and financial documents.
• High school diploma or equivalent required.

Preferred, But Not Required

• Previous experience in office administration, executive support, marketing, a legal office, or commercial real estate.
• Marketing or graphic design experience.
• Experience with Canva, Adobe Acrobat, Photoshop, or similar programs.
• Associate or bachelor’s degree in business, administration, marketing, or a related field.
• Experience troubleshooting basic office technology and equipment.
• Commercial real estate experience is a plus, but it is not required. We are more interested in finding someone who is organized, proactive, willing to learn, and capable of taking increasing ownership of the role over time.