Operations Admin & Data Entry (Invoicing)

East Bay Restaurant Supply, Inc.; Canton (TX); On-site; USD 36,000 - 60,000; Full time

Job summary

East Bay Restaurant Supply, Inc. in Canton, Texas is seeking an Administrative Assistant to support the Administrator and operations.

The role focuses on data entry, invoicing, and maintaining accurate financial and warehouse records in a fast-paced environment. The candidate will enter data into NetSuite, Bill.com, and other tools, process invoices, and collaborate with warehouse staff to ensure accurate shipments and documentation.

Qualifications

• Minimum of 3 years of experience in an administrative, accounting support, or similar role.
• Experience with AP, AR, invoicing, and basic accounting or transaction processing.
• Hands-on experience with NetSuite, Bill.com, and AutoQuotes or similar ERP and invoicing systems.
• Familiarity working with warehouse or distribution operations, including item fulfillment and order tracking.
• Strong computer skills, including proficiency with spreadsheets, data entry, and office productivity tools.
• High attention to detail and accuracy when entering and reviewing financial and order data.
• Demonstrated ability to work with a high sense of urgency and manage multiple tasks and deadlines.
• Strong problem-solving skills with the ability to identify issues and propose practical solutions.
• Effective written and verbal communication skills in English
• Ability to work both independently and collaboratively with administrative, finance, and warehouse teams
• Strong organizational skills and ability to maintain clear, accurate records and documentation

Responsibilities

• Assist the Administrator with day-to-day administrative and operational tasks.
• Enter data accurately into systems such as NetSuite, Bill.com, AutoQuotes, and other internal tools.
• Process invoices for sales, accounts payable (AP), and accounts receivable (AR).
• Maintain detailed invoice logs and backorder reports to ensure accurate tracking and timely resolution.
• Support item fulfillment processes, including coordinating with warehouse staff and updating system records.
• Monitor and follow up on outstanding invoices and backorders with a high sense of urgency.
• Verify invoice and order information for accuracy, resolving discrepancies in a timely manner.
• Collaborate with warehouse personnel to ensure accurate documentation of shipments and receipts.
• Generate and update reports related to invoicing, AP/AR, and order status as requested.
• Respond to internal and external inquiries regarding invoices, payments, and order status.
• Support process improvements and help streamline workflows related to invoicing and data entry.
• Maintain organized electronic and/or physical files for invoices, reports, and related documentation

Skills

AP/AR experience

Data entry

Attention to detail

English communication

Multi-tasking

Tools

NetSuite

Bill.com

AutoQuotes

Job description

East Bay Restaurant Supply, Inc. in Canton, Texas is seeking an Administrative Assistant to support the Administrator and operations.

The role focuses on data entry, invoicing, and maintaining accurate financial and warehouse records in a fast-paced environment. The candidate will enter data into NetSuite, Bill.com, and other tools, process invoices, and collaborate with warehouse staff to ensure accurate shipments and documentation.