IT Administrative Assistant — Order & Invoicing Expert

cairo communication systems (ccs); Yorktown (IA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and dental plans

401K with employer match

Tuition reimbursement

Onsite fitness center

Life Insurance

Paid holidays and vacation

Disability plans

Flexible spending programs

Job summary

Custom Computer Specialists (CCS) seeks an Administrative Assistant to ensure accurate and timely processing of sales orders and invoices within our Enterprise Programs Division. The role requires precise records, coordination with program leads, and strong administrative support in a fast-paced environment.

The ideal candidate has data entry and billing experience, proficiency in Excel, and strong organizational skills. Associates degree or equivalent is required; NetSuite experience is a plus.

Qualifications

• Detail-oriented and highly organized in a fast-paced environment.
• Excellent written and verbal communication.
• Ability to meet deadlines and handle multiple priorities.
• Associates degree or equivalent is required.

Responsibilities

• Monitor and respond to customer requests for product quotes.
• Enter new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads for month-end processing.
• Maintain and update customer records in spreadsheets or databases.
• Update internal tracking databases with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve discrepancies.
• Assist with additional administrative duties as needed.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Education

Associate degree or equivalent

Tools

Microsoft Excel

NetSuite

CRM/ERP systems

Job description

Custom Computer Specialists (CCS) seeks an Administrative Assistant to ensure accurate and timely processing of sales orders and invoices within our Enterprise Programs Division. The role requires precise records, coordination with program leads, and strong administrative support in a fast-paced environment.

The ideal candidate has data entry and billing experience, proficiency in Excel, and strong organizational skills. Associates degree or equivalent is required; NetSuite experience is a plus.