Accounting Admin & Invoicing Specialist

MADDEN BOLT CORP; Houston (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

Madden Bolt Corp is seeking an Accounting Administrative Assistant in Houston, TX. This full-time role supports the accounting team with invoicing, records, and communication with vendors to ensure accurate financial operations.

You will assist with month-end and year-end close preparations, maintain filing systems, and help prepare financial reports. Strong Excel and organizational skills are essential. Experience with QuickBooks or SAP is a plus.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• Experience in an administrative/clerical role, preferably in accounting/finance.
• Proficiency with Microsoft Office, especially Excel and Word.
• Basic understanding of accounting principles and financial terminology.
• Strong organizational skills to manage multiple tasks and deadlines.

Responsibilities

• Process invoices, expense reports, and purchase orders accurately and timely.
• Maintain and organize financial documents, records, and filing systems both electronically and physically.
• Support the preparation of financial reports by gathering and verifying data as requested by the accounting team.
• Coordinate communication with vendors, clients, and internal departments to resolve billing inquiries.
• Help track accounts payable and receivable to ensure timely payments and collections.
• Assist with month-end and year-end closing activities by preparing necessary documentation and reports.
• Perform general administrative duties such as scheduling meetings, managing calendars, and handling correspondence for the accounting department.

Skills

Microsoft Office

Education

Associate’s degree in Accounting, Finance, or related field

High school diploma or equivalent

Tools

QuickBooks

SAP

Oracle

Job description

Madden Bolt Corp is seeking an Accounting Administrative Assistant in Houston, TX. This full-time role supports the accounting team with invoicing, records, and communication with vendors to ensure accurate financial operations.

You will assist with month-end and year-end close preparations, maintain filing systems, and help prepare financial reports. Strong Excel and organizational skills are essential. Experience with QuickBooks or SAP is a plus.