Administrative Coordinator: Invoicing & Ops Support

Total Safety U.S. Inc.; Midland, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Total Safety U.S. Inc. Midland TX is seeking a Business Administrator to provide essential administrative support for a department of professionals.

The role involves invoicing clients, processing payments, and generating routine reports to keep financials organized. The candidate will coordinate meetings, travel, and events, handle data entry, and maintain accurate files. Strong communication, attention to detail, and proficiency in MS Office are required to succeed in a fast-paced team

Qualifications

• Experience billing and invoicing clients.
• Strong written and verbal communication skills.
• Proficient with MS Office and related software.
• Ability to develop and maintain spreadsheets and reports.

Responsibilities

• Perform basic clerical and administrative duties for the department.
• Invoicing clients and collecting payments; ensure proper documentation.
• Create, run, and distribute standard reports; maintain organized files.
• Coordinate meetings, travel, materials, AV and catering; support events.
• Input data into databases and spreadsheets and ensure data integrity.

Skills

Invoicing

Client communication

MS Office

Data entry

Organizational skills

Teamwork

Education

High school diploma or GED + associates

Tools

Salesforce

Job description

Total Safety U.S. Inc. Midland TX is seeking a Business Administrator to provide essential administrative support for a department of professionals.

The role involves invoicing clients, processing payments, and generating routine reports to keep financials organized. The candidate will coordinate meetings, travel, and events, handle data entry, and maintain accurate files. Strong communication, attention to detail, and proficiency in MS Office are required to succeed in a fast-paced team