Operations & Admin Coordinator — Flexible Schedule & PTO

CRESCENTA BIOSCIENCES INC.; Irvine (CA); On-site; USD 33,000 - 44,000; Part time

Benefits offered by this job

Flexible schedule

Paid time off

401(k)

Job summary

CRESCENTA BIOSCIENCES INC. is seeking an Administrative & Operations Coordinator to support day-to-day business and administrative operations in our Irvine, CA area.

You will work closely with leadership, employees, and external service providers to ensure finance, HR, and operational activities run smoothly. The role requires proactive, dependable, discreet individuals capable of managing multiple priorities in a dynamic biotech startup environment.

Qualifications

• 3+ years of experience in administrative, operations, office management, or a related role.
• Experience supporting executives, leadership teams, or small organizations preferred.
• Experience in a biotechnology, life sciences, healthcare, technology, or other startup environment is a plus.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through independently.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and discretion when handling confidential information.

Responsibilities

• Coordinate general administrative activities and support day-to-day company operations.
• Manage purchasing, vendor relationships, service providers, and office-related needs.
• Process invoices, employee expenses, and other payments in coordination with bookkeeping.
• Maintain organized administrative, financial, corporate, and operational records.
• Coordinate with external accountants, attorneys, benefits providers, insurance brokers, and other professional service providers.
• Support HR and benefits administration, including onboarding, employee records, benefits coordination, and related communications.
• Assist with corporate recordkeeping, filings, renewals, licenses, and insurance administration.
• Coordinate meetings, calendars, travel arrangements, and related logistics.
• Support Board and leadership meetings, including scheduling, preparation of materials, and follow-up on action items.
• Help develop, document, and improve administrative and operational processes.
• Serve as a responsive point of contact for employees, vendors, consultants, and other external partners.
• Handle confidential company, employee, financial, and corporate information with discretion.
• Perform other administrative and operational duties as needed.

Skills

Administrative experience

Operations coordination

Office management

Tools

Email

Calendars

Spreadsheets

Document management

Job description

CRESCENTA BIOSCIENCES INC. is seeking an Administrative & Operations Coordinator to support day-to-day business and administrative operations in our Irvine, CA area.

You will work closely with leadership, employees, and external service providers to ensure finance, HR, and operational activities run smoothly. The role requires proactive, dependable, discreet individuals capable of managing multiple priorities in a dynamic biotech startup environment.