Office Administrator

OrthAlign, Inc.; Irvine (CA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Bonus and equity

Career advancement

Full benefits

Engaging culture

Top Employer OC

Job summary

OrthAlign, Inc. in Irvine, CA is seeking an Office Administrator to coordinate company-wide events, support HR and leadership with confidential logistics, and maintain a clean, efficient office environment.

You will collaborate with Facilities, HR, and Culture Club, manage board meetings logistics, and ensure timely supply management, reporting to the Leadership Team. The role is onsite daily with opportunities for career growth, a competitive compensation package including bonus and equity, and

Qualifications

• Strong MS Office skills and accurate document handling.
• Clear written and verbal communication with a collaborative approach.
• Detail-oriented with strong organizational and prioritization skills.
• Ability to work both independently and as part of a team.
• Proactive, with strong follow-up and judgement when interacting with internal/external customers.

Responsibilities

• Plan and coordinate company events/meetings with HR support.
• Support HR processes including I-9 forms and new hire onboarding.
• Coordinate board meeting logistics and leadership communications.
• Manage office equipment, supplies, and facilities coordination.
• Provide confidential admin support to Leadership Team and HR.

Skills

MS Office proficiency

Clear written and verbal communication

Team collaboration

Organizational skills

Attention to detail

Prioritization and multitasking

Proactive problem solving

Tools

MS Office Suite (Outlook, Word, Excel, PowerPoint)

HRIS (experience beneficial)

Job description

The Office Administrator manages and coordinates company-wide events, works with facilities to ensure a clean and orderly office environment, facilitates office maintenance solutions and projects, and is responsible for supply needs in the office. Additionally, this role provides confidential support to Human Resources, the Leadership Team, and Board of Directors, providing logistics support for Board Meetings and other Leadership meetings. This role interacts with and impacts everyone in the Company.

NOTE: This is an onsite position requiring daily attendance at our headquarters in Irvine, CA.

RESPONSIBILITIES

• Plan and execute company events/meetings with the support of Culture Club (and HR)
• Arrange new hire First Day Agenda (with HR) and prepare employee workspace
• Process and manage I-9 forms (with HR)
• Administer service recognition program (with HR)
• Manage electronic suggestion box (with HR)
• Manage some HRIS functions (with HR)
• Act as company ambassador
• Manage office equipment and services
• Support facilities and coordinate service and repair needs
• Provide administrative support to the Leadership Team
• Coordinate board meeting logistics including communications and travel
• Assist in managing corporate contracts

REQUIREMENTS

• Strong proficiency using MS Office Suite (Outlook, Word, Excel, Power Point)
• Clear written and verbal communication skills with a collaborative approach
• Results-oriented with appropriate urgency and strong follow-up
• Ability to work as a collaborative team member as well as independently
• Exceptional attention to detail
• Flexibility and strong organization skills with ability to prioritize multiple tasks
• Applies sound judgement when making decisions and communicating with internal and external customers
• Strives for efficiencies presenting creative and fresh ideas to solve problems
• Acts proactively vs. reactively
• Takes accountability for the quality and timeliness of work, striving to exceed requirements

INCLUDED

• Competitive compensation including bonus and equity
• Opportunities for career advancement
• Full benefits package
• An evolving, engaging culture and workplace
• Voted aTop Place to Work in Orange County!

It's an exciting time at OrthAlign - make your next career move with us!

Please note that we are unable to provide any type of sponsorship at this time.

No recruiters please.