Administrative and Operations Coordinator

CRESCENTA BIOSCIENCES INC.; Irvine (CA); On-site; USD 33,000 - 44,000; Part time

Benefits offered by this job

Flexible schedule

Paid time off

401(k)

Job summary

CRESCENTA BIOSCIENCES INC. is seeking an Administrative & Operations Coordinator to support day-to-day business and administrative operations in our Irvine, CA area.

You will work closely with leadership, employees, and external service providers to ensure finance, HR, and operational activities run smoothly. The role requires proactive, dependable, discreet individuals capable of managing multiple priorities in a dynamic biotech startup environment.

Qualifications

• 3+ years of experience in administrative, operations, office management, or a related role.
• Experience supporting executives, leadership teams, or small organizations preferred.
• Experience in a biotechnology, life sciences, healthcare, technology, or other startup environment is a plus.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through independently.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and discretion when handling confidential information.

Responsibilities

• Coordinate general administrative activities and support day-to-day company operations.
• Manage purchasing, vendor relationships, service providers, and office-related needs.
• Process invoices, employee expenses, and other payments in coordination with bookkeeping.
• Maintain organized administrative, financial, corporate, and operational records.
• Coordinate with external accountants, attorneys, benefits providers, insurance brokers, and other professional service providers.
• Support HR and benefits administration, including onboarding, employee records, benefits coordination, and related communications.
• Assist with corporate recordkeeping, filings, renewals, licenses, and insurance administration.
• Coordinate meetings, calendars, travel arrangements, and related logistics.
• Support Board and leadership meetings, including scheduling, preparation of materials, and follow-up on action items.
• Help develop, document, and improve administrative and operational processes.
• Serve as a responsive point of contact for employees, vendors, consultants, and other external partners.
• Handle confidential company, employee, financial, and corporate information with discretion.
• Perform other administrative and operational duties as needed.

Skills

Administrative experience

Operations coordination

Office management

Tools

Email

Calendars

Spreadsheets

Document management

Job description

Benefits

• Flexible schedule
• Paid time off
• 401(k)

Job Summary

Crescenta is a biotechnology company dedicated to developing novel therapies for metabolic and autoimmune diseases and cancer. We are seeking a highly organized, detail-oriented Administrative & Operations Coordinator to support the day-to-day business and administrative operations of our early-stage company. This role will work closely with company leadership, employees, and external service providers to help ensure that the Company’s administrative, financial, human resources, and operational activities run smoothly.

The Administrative & Operations Coordinator will serve as a central administrative resource for the Company and will help establish and maintain efficient processes as the organization grows. The ideal candidate is proactive, dependable, discreet, and comfortable managing multiple priorities in a dynamic environment.

Responsibilities

• Coordinate general administrative activities and support day-to-day company operations
• Manage purchasing, vendor relationships, service providers, and office-related needs
• Process invoices, employee expenses, and other payments in coordination with the Company’s bookkeeping and accounting providers
• Maintain organized administrative, financial, corporate, and operational records
• Coordinate with external accountants, attorneys, benefits providers, insurance brokers, and other professional service providers
• Support HR and benefits administration, including onboarding, employee records, benefits coordination, and related communications
• Assist with corporate recordkeeping, filings, renewals, licenses, and insurance administration
• Coordinate meetings, calendars, travel arrangements, and related logistics
• Support Board and leadership meetings, including scheduling, preparation of materials, and follow-up on action items
• Help develop, document, and improve administrative and operational processes
• Serve as a responsive point of contact for employees, vendors, consultants, and other external partners
• Handle confidential company, employee, financial, and corporate information with discretion
• Perform other administrative and operational duties as needed

Qualifications

• 3+ years of experience in administrative, operations, office management, or a related role
• Experience supporting executives, leadership teams, or small organizations preferred
• Experience in a biotechnology, life sciences, healthcare, technology, or other startup environment is a plus
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities, meet deadlines, and follow through independently
• Excellent written and verbal communication skills
• Strong judgment, professionalism, and discretion when handling confidential information
• Comfortable working with vendors, consultants, accountants, attorneys, benefits providers, and other external partners
• Proficiency with common productivity and collaboration tools, including email, calendars, spreadsheets, and document-management systems
• Familiarity with invoice processing, expense management, bookkeeping coordination, HR administration, or corporate records is helpful
• Ability to work effectively in a flexible, fast-paced, and evolving environment

Schedule

This is a part-time position requiring approximately 25 hours per week. The schedule may be flexible, but the successful candidate should be available during agreed-upon business hours and able to provide timely support for meetings, deadlines, and operational needs.