Operations & Licensing Coordinator

Advanced Construction Technologies; Irvine (CA); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Employer health coverage

Dental and vision insurance

401(k) with a 100% match up to 4%

Job summary

Advanced Construction Technologies in Irvine, CA is seeking an Operations Coordinator to provide hands-on operational and administrative support across project execution, licensing and business development. You’ll report to the Vice President and the Operations/Finance Manager and help keep multiple workflows on track.

This mid-level role requires 3–5 years of admin or operations experience, a high school diploma (bachelor’s preferred), sharp organizational skills and professional communication

Qualifications

• 3 to 5 years of administrative or operations experience.
• High school diploma or GED required; bachelor’s degree preferred
• Strong organization and attention to detail, especially where deadlines are involved
• Ability to manage competing priorities independently, and to escalate early when a decision is needed
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new software
• Clear, professional communication with internal teams, clients, municipalities and insurers

Responsibilities

• Coordinate and process material submittals to keep projects on schedule
• Prepare and maintain safety documentation for active projects
• Handle client follow-ups, document transmittals and general correspondence
• Proofread and format estimator proposals before submission
• Obtain and track city business licenses for project work
• Support procurement and tracking of COIs
• Coordinate project-specific bond requests with internal teams and outside partners
• Support GoCanvas, including troubleshooting and form updates
• Track and organize methane-related projects (specifications, training, documentation)

Skills

Organization

Communication

Time management

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Advanced Construction Technologies in Irvine, CA is seeking an Operations Coordinator to provide hands-on operational and administrative support across project execution, licensing and business development. You’ll report to the Vice President and the Operations/Finance Manager and help keep multiple workflows on track.

This mid-level role requires 3–5 years of admin or operations experience, a high school diploma (bachelor’s preferred), sharp organizational skills and professional communication