Operations Coordinator — Growth‑Driven Consulting (In‑Office)

Ascendient Healthcare Advisors; Chapel Hill (NC); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Disability insurance

401(k)

Paid time off

Job summary

Ascendient Healthcare Advisors in Chapel Hill, NC is seeking an Operations Coordinator to work in-office with the COO across operations, marketing/sales, HR and IT. This hands-on role is a launchpad for your career in a fast-growing professional services firm.

You will own the deal-to-delivery process, manage CRM and PSA systems, support proposals, coordination, reporting and day-to-day executive support. You will grow with the firm as processes evolve.

Qualifications

• At least two years of experience in an operations, coordinator, executive support, or office management role.
• Strong organizational skills and comfort managing multiple workstreams at once.
• Proficiency with Microsoft 365 (SharePoint, Outlook, Excel).
• Clear, professional written and verbal communication.
• Based in or willing to relocate to the Chapel Hill area, and available to work in-office.
• Genuine interest in how businesses operate beyond task execution.

Responsibilities

• Manage our 'deal to delivery' process from win to invoicing and keep PSA system clean.
• Facilitate weekly planning meetings with project leads and drive follow-up.
• Own CRM lead distribution and pipeline reporting; keep contact info and attribution tracking current.
• Support proposals and RFPs, especially around state registration/licensure and insurance requirements.
• Own resource management processes and build leadership reports.
• Build and maintain process documentation and SOPs; flag weak processes.
• Provide day-to-day executive support: scheduling, follow-ups, and financial admin.
• Administer SharePoint, collaboration tools, and basic IT/vendor coordination.
• Support onboarding processes and HR administration.
• Take on additional coordination and support work as needed; role will grow.

Skills

Organizational skills

Written and verbal communication

Multitasking

Systems thinking

Tools

SharePoint

Outlook

Excel

Job description

Ascendient Healthcare Advisors in Chapel Hill, NC is seeking an Operations Coordinator to work in-office with the COO across operations, marketing/sales, HR and IT. This hands-on role is a launchpad for your career in a fast-growing professional services firm.

You will own the deal-to-delivery process, manage CRM and PSA systems, support proposals, coordination, reporting and day-to-day executive support. You will grow with the firm as processes evolve.