Operations Admin Assistant I — Flexible Schedule & Benefits

Florida; Tallahassee (FL); On-site; USD 42,000 - 44,000; Full time

Benefits offered by this job

State benefits

Flexible work schedule

Job summary

Florida Department of Health is seeking an OPS Administrative Assistant I in Tallahassee to support the Program Administrator with daily office operations and calendar management.

The role requires at least one year of administrative experience and proficiency with Word, Excel, Outlook, and PowerPoint. It offers state benefits and a flexible work schedule, with duties including data collection, correspondence, and HR-related forms.

Qualifications

• Ability to understand and comprehend written documents/instructions
• Ability to effectively communicate in writing and verbally with others
• Knowledge of personnel/human resource policies and procedures
• Ability to apply rules, regulations, and policies related to general administrative principles and practices
• Ability to effectively utilize computer systems including software programs such as Microsoft Word, Excel, Outlook, Power Point, etc.

Responsibilities

• Provides daily assistance to the Program Administrator with a variety of activities relative to the management of the area office.
• Reviews and prepares a variety of correspondence relating to the various activities of the Program Administrator.
• Reads and appropriately processes all incoming correspondence for the Program Administrator.
• Develops and/or collects data and prepares reports for the administrative decisions.
• Coordinates and arranges the Program Administrator’s calendar.
• Controls the use of all conference rooms in the office.
• Maintains all reference material for the Program Administrator and the Office Reference Library.
• Prepares various correspondences, including memorandums, survey questionnaires, etc., for the Management Analyst, (MDPRO), and unit supervisors.
• Assists employees with background screening documentation and makes appointments with information systems staff for finger printing.
• Processes separation paperwork for employees leaving the division and submits information timely to division’s HR staff.
• Provides routine forms, i.e., flexible work schedules, dual employment forms, and other routine type HR forms to employees.

Skills

Written communication

Verbal communication

HR policies

Office software

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

Florida Department of Health is seeking an OPS Administrative Assistant I in Tallahassee to support the Program Administrator with daily office operations and calendar management.

The role requires at least one year of administrative experience and proficiency with Word, Excel, Outlook, and PowerPoint. It offers state benefits and a flexible work schedule, with duties including data collection, correspondence, and HR-related forms.