OPS ADMINISTRATIVE ASSISTANT I - 64858428

Florida; Tallahassee (FL); Sur place; USD 42 000 - 44 000; Plein temps

Avantages offerts par ce poste

State benefits

Flexible work schedule

Résumé du poste

Florida Department of Health is seeking an OPS Administrative Assistant I in Tallahassee to support the Program Administrator with daily office operations and calendar management.

The role requires at least one year of administrative experience and proficiency with Word, Excel, Outlook, and PowerPoint. It offers state benefits and a flexible work schedule, with duties including data collection, correspondence, and HR-related forms.

Qualifications

• Ability to understand and comprehend written documents/instructions
• Ability to effectively communicate in writing and verbally with others
• Knowledge of personnel/human resource policies and procedures
• Ability to apply rules, regulations, and policies related to general administrative principles and practices
• Ability to effectively utilize computer systems including software programs such as Microsoft Word, Excel, Outlook, Power Point, etc.

Responsabilités

• Provides daily assistance to the Program Administrator with a variety of activities relative to the management of the area office.
• Reviews and prepares a variety of correspondence relating to the various activities of the Program Administrator.
• Reads and appropriately processes all incoming correspondence for the Program Administrator.
• Develops and/or collects data and prepares reports for the administrative decisions.
• Coordinates and arranges the Program Administrator’s calendar.
• Controls the use of all conference rooms in the office.
• Maintains all reference material for the Program Administrator and the Office Reference Library.
• Prepares various correspondences, including memorandums, survey questionnaires, etc., for the Management Analyst, (MDPRO), and unit supervisors.
• Assists employees with background screening documentation and makes appointments with information systems staff for finger printing.
• Processes separation paperwork for employees leaving the division and submits information timely to division’s HR staff.
• Provides routine forms, i.e., flexible work schedules, dual employment forms, and other routine type HR forms to employees.

Connaissances

Written communication

Verbal communication

HR policies

Office software

Outils

MS Word

MS Excel

Outlook

PowerPoint

Description du poste

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OPS ADMINISTRATIVE ASSISTANT I - 64858428

Date: Oct 8, 2026

Requisition No:885216

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 64858428

This is an OPS position including state benefits and flexible work schedule.

POSITION PENDING RECLASSIFICATION

TITLE: OPS ADMINISTRATIVE ASSISTANT I

POSITION LOCATION:TALLAHASSEE / LEON COUNTY

POSITION #: 64858428

SALARY: $20.25 Per Hour

Please ensure the email address you have on file with People First is accurate, and you are checking both yourinbox and junk folder dailyfor any follow-up correspondence regarding the hiring process for this ad.

Your Specific Responsibilities:

Provides daily assistance to the Program Administrator with a variety of activities relative to the management of the area office.

Reviews and prepares a variety of correspondence relating to the various activities of the Program Administrator.

Reads and appropriately processes all incoming correspondence for the Program Administrator.

Develops and/or collects data and prepares reports for the administrative decisions.

Coordinates and arranges the Program Administrator’s calendar.

Controls the use of all conference rooms in the office.

Maintains all reference material for the Program Administrator and the Office Reference Library.

Prepares various correspondences, including memorandums, survey questionnaires, etc., for the Management Analyst, (MDPRO), and unit supervisors.

Assists employees with background screening documentation and makes appointments with information systems staff for finger printing.

Processes separation paperwork for employees leaving the division and submits information timely to division’s HR staff.

Provides routine forms, i.e., flexible work schedules, dual employment forms, and other routine type HR forms to employees.

Required Knowledge, Skills, and Abilities:

Ability to understand and comprehend written documents/instructions

Ability to effectively communicate in writing and verbally with others

Knowledge of personnel/human resource policies and procedures

Ability to apply rules, regulations, and policies related to general administrative principles and practices

Ability to effectively utilize computer systems including software programs such as Microsoft Word, Excel, Outlook, Power Point, etc.

Qualifications:

Minimum - One year of administrative support experience in an office environment.

Preferred - Experienced managing calendars, scheduling meetings or interviews, and coordinating conference-room use.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee (CA2)

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers' Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

Please be advised:

This position requires a security background check and participation in direct deposit.

Your conditional job offer and access to Social Security Administration's (SSA's) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process.

*Note: This covers the preliminary screening (pre-screen) and the final background adjudication stage of the suitability process.

Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.