Property Administrator: Tenant & Lease Coordination

CBRE Group, Inc.; Irvine (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

CBRE Group, Inc. in Irvine, CA seeks a Property Administrator to deliver advanced customer service to tenants and vendors while supporting building operations on behalf of a client.

You will handle administrative tasks, lease records, billing, reporting, and coordination with technicians and vendors, under routine supervision. This role focuses on accuracy, timeliness, and professional service in a busy property management setting.

Responsibilities

• Assist management with various administrative tasks, including phones, tenant communication, expense reports, scheduling meetings, and filing.
• Maintain files such as insurance certificates and leases, keeping them up to date and compliant with company policies.
• Coordinate with Building Technicians and vendors to compile maintenance items and monitor work status.
• Oversee lease administration activities, including lease set up, changes, and reporting.
• Prepare tenant bills and submit for approval.
• Assist in monthly and quarterly management reports.
• Enter invoices and purchase orders into the accounting system and forward for payment.
• Recognize and solve typical and atypical problems in the work area.
• Evaluate solutions from established options and impact the team with quality service.
• Follow standardized procedures with moderate supervision.

Job description

CBRE Group, Inc. in Irvine, CA seeks a Property Administrator to deliver advanced customer service to tenants and vendors while supporting building operations on behalf of a client.

You will handle administrative tasks, lease records, billing, reporting, and coordination with technicians and vendors, under routine supervision. This role focuses on accuracy, timeliness, and professional service in a busy property management setting.