Ontario: Administrative Clerk

Wood Smith Henning & Berman LLP; Ontario (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision, disability,  

Flexible spending account

Job summary

Wood Smith Henning & Berman LLP in Ontario, CA seeks an Administrative Clerk for its Ontario office. This full-time, onsite role supports document management, trial prep, and daily admin tasks in a fast-paced environment.

The ideal candidate has at least 1 year of law firm experience, strong MS Office skills, and the ability to prioritize multiple tasks. A professional demeanor and reliable attendance are essential to the team.

Qualifications

• 1 year of law firm experience or equivalent preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Self-starter who is well organized and can handle multiple tasks with prioritization.
• Team player with a positive attitude.
• Reliable, flexible and professional in appearance and demeanor.

Responsibilities

• Assist with document management, file organization, and e-filing documents and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.).
• Support attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish kitchen supplies and keep area orderly.
• Process daily incoming and outgoing mail.

Skills

MS Office proficiency

Legal office experience

Attention to detail

Team player

Strong communication

Tools

MS Word

MS Excel

Outlook

Job description

WSHB seeks an Administrative Clerk for its Ontario office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take downconference rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum of 1 year law firm experience.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account