Administrative Clerk

Wood, Smith, Henning & Berman LLP; Ontario (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary package

Medical insurance

Dental insurance

Vision insurance

PTO and holidays

Referral program

Job summary

Wood, Smith, Henning & Berman LLP seeks an Administrative Clerk for its Ontario office. This full-time, onsite role runs Monday through Friday, with a focus on document management, file organization, and general administrative tasks to support attorneys.

Candidates must have at least 1 year of law firm experience and be proficient in MS Word, Excel, Outlook. Excellent communication, organization, and reliability are essential for success in a fast-paced environment.

Qualifications

• Legal environment experience preferred
• Strong MS Office skills (Word, Excel, Outlook)
• Excellent verbal and written communication
• Highly organized with ability to multitask
• Attention to detail and reliability

Responsibilities

• Assist with document management, file organization, and e-filing
• Support trial preparation and preparation of binders
• Greet clients and guests professionally
• Assist with processing invoices and sending mail
• Coordinate conference rooms and office equipment
• Provide general clerical support to attorneys and staff

Job description

National law firm seeks an Administrative Clerk for its Ontario office. This position is a full-time, onsite position Monday-Friday. You must have law firm experience - no exceptions.

Position Responsibilities

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements

• Must have 1 year of law firm experience
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, paid sick time and paid holidays
• Referral program