Administrative Clerk

Wood, Smith, Henning & Berman LLP; Berkeley Heights (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary package

Medical, dental, vision insurance

PTO and paid holidays

Flexible work-from-home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP is seeking an Administrative Clerk for its Berkeley Heights office. This full-time, onsite position requires assisting with document management, trial preparation, and daily administrative tasks. The ideal candidate will have at least 1 year of experience in the legal field, proficiency in MS Office, and the ability to operate standard office equipment. Benefits include a competitive salary, insurance coverage, PTO, and a flexible work-from-home policy.

Qualifications

• Minimum of 1 year experience in the legal field.
• Ability to handle multiple tasks and prioritize work.
• Professional appearance and demeanor.

Responsibilities

• Assist with document management and file organization.
• Prepare trial binders and assist attorneys with administrative tasks.
• Greet clients and manage supply orders.

Skills

MS Office proficiency

Document management

Excellent communication skills

Organization

Attention to detail

Team player

Tools

Photocopier

Computer

Postage machine

Scanner

Job description

National law firm seeks an Administrative Clerk for its Berkeley Heights office. This position is a full‑time, onsite position Monday‑Friday.

Position Responsibilities

• Assist with document management, file organization, and e‑filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish kitchen with supplies and keep it orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down conference rooms for depositions and meetings.
• Interact with maintenance crews and vendors when office administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining the invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving court documents.
• Assist with copying of CD/DVDs of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements

• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self‑starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open‑minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in a fast‑paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits

• A competitive salary package, including the potential for bonuses.
• Insurance including medical, dental, vision, disability, life, and a flexible spending account.
• PTO, sick time and paid holidays.
• A flexible work‑from‑home policy.
• Referral program.