Onsite University Recruiter - Seattle/Chicago

Aston Carter; Seattle (WA); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter is seeking an entry-level Recruiter to support university hiring teams during peak periods. This fully onsite role in Seattle, WA focuses on sourcing, interviewing, extending offers, and onboarding new hires in a fast-paced environment.

You will manage candidate pipelines, coordinate with hiring managers, and ensure a smooth candidate experience while following established processes under supervision.

Qualifications

• 12 years of experience in a high-volume sourcing.
• Experience in a high-volume administrative role supporting offer processing, transfers, or similar employment transactions.
• Knowledge of commonly used recruiting concepts, practices, and procedures.
• Ability to follow instructions and pre-established guidelines to perform recruiting and administrative tasks.
• Strong attention to detail in handling candidate information, offers, and employee status changes.
• Experience with recruiting and sourcing activities, including outreach and pipeline management.
• Knowledge in talent acquisition or recruiting coordination, with exposure to full-cycle recruitment support.
• Ability to work effectively under immediate supervision and report regularly to a supervisor or manager.
• Strong communication skills to interact professionally with candidates and hiring teams in a fast-paced environment.
• Customer-focused mindset, with a commitment to delivering a positive candidate and stakeholder experience.
• Bachelor's degree in a relevant field is required.
• Experience as a recruiting coordinator or in a similar talent acquisition support role.
• Comfort working in a high-volume, fast-paced environment with shifting priorities.
• Ability to manage multiple tasks and requisitions simultaneously while maintaining accuracy.
• Strong organizational skills and ability to maintain clear documentation and records.
• Interest in supporting university hiring programs and seasonal peak recruitment cycles.

Responsibilities

• Source candidates proactively using various channels and tools to build strong talent pipelines for high-volume hiring needs.
• Reach out to potential candidates, introduce opportunities, and engage them throughout the recruitment process.
• Keep candidates warm and engaged between stages of the interview process through timely and clear communication.
• Conduct candidate interviews and assess qualifications in line with established guidelines and role requirements.
• Check candidate references as part of the pre-employment screening process.
• Extend job offers to selected candidates and clearly communicate offer details and next steps.
• Answer questions from candidates and hiring teams regarding the recruitment process, timelines, and role expectations.
• Support new hire orientation activities to ensure a smooth onboarding experience for incoming employees.
• Perform exit interviews and document feedback from departing employees in accordance with company procedures.
• Process changes in employee status, such as transfers and other employment updates, with a high level of accuracy.
• Follow pre-established recruiting processes, instructions, and guidelines to ensure consistency and compliance.
• Collaborate closely with supervisors, hiring managers, and the university recruiting team to meet peak hiring demands.
• Maintain a high level of attention to detail in all administrative tasks, including offer processing and data entry.
• Manage multiple requisitions and candidate pipelines simultaneously in a fast-paced, high-volume environment.
• Provide a customer-obsessed experience to candidates and internal stakeholders through professional, responsive communication.

Skills

High-volume sourcing

Offer processing support

Recruiting coordination

Communication skills

Attention to detail

Pipeline management

University hiring support

Education

Bachelor's degree

Job description

Aston Carter is seeking an entry-level Recruiter to support university hiring teams during peak periods. This fully onsite role in Seattle, WA focuses on sourcing, interviewing, extending offers, and onboarding new hires in a fast-paced environment.

You will manage candidate pipelines, coordinate with hiring managers, and ensure a smooth candidate experience while following established processes under supervision.