Onsite Temp Administrative Assistant – Procore & CRM

Aston Carter; Chantilly (VA); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Health Spending Account

Paid time off

Job summary

Aston Carter is seeking a Temporary Administrative Assistant for an on-site role in Chantilly, VA. You will support a busy jobsite office by organizing records, entering data, and assisting with basic accounting and project documentation.

The role requires strong attention to detail, comfort with spreadsheets, and the ability to learn Procore and Salesforce while supporting day-to-day office operations on-site.

Qualifications

• 1 to 3 years of administrative experience, ideally in construction or general contractor environments.
• Strong data entry skills with a focus on accuracy and consistency.
• Proficiency with Excel spreadsheets for data entry and recordkeeping.
• Experience reviewing purchase orders and matching them to contract numbers.
• Some exposure to onboarding processes and related administrative tasks.
• Familiarity with Procore, Salesforce, or other CRM/project management systems, or the ability to learn them quickly.

Responsibilities

• Sort, organize, code, box, and file physical documents to maintain an orderly records system.
• Perform accurate data entry and maintain up-to-date records in spreadsheets and other systems.
• Answer and handle incoming phone calls professionally.
• Assist with PO processing and matching to contract numbers.
• Assist with basic AP/AR tasks as directed.
• Work within Excel to input, track, and review data.
• Support onboarding-related administrative tasks as needed.
• Communicate proactively with the supervisor to clarify tasks and expectations.

Education

High school diploma

Tools

Procore

Salesforce

CRM software

Excel

Job description

Aston Carter is seeking a Temporary Administrative Assistant for an on-site role in Chantilly, VA. You will support a busy jobsite office by organizing records, entering data, and assisting with basic accounting and project documentation.

The role requires strong attention to detail, comfort with spreadsheets, and the ability to learn Procore and Salesforce while supporting day-to-day office operations on-site.