Construction Site Administrative Assistant / Document Control (Procore)

Globalchannelmanagement; Eagle Mountain (UT); On-site; USD 25,000 - 39,000; Full time

Job summary

Globalchannelmanagement is seeking an organized Construction Site Administrative Assistant to support a field project team from the onsite office in Eagle Mountain, UT. You will maintain accurate project documentation and keep the trailer office running smoothly, with a focus on timely records and effective communication.

This role is 50 hours per week on site, Monday–Friday with occasional Saturdays, and runs for a one-year contract.

Qualifications

• 2–4 years of admin experience in construction or project-based environments.
• Experience managing inspection, test, completion reports or similar documents.
• Procore experience or familiarity with construction document control systems.
• Strong MS Word, Excel, and PowerPoint skills.
• Organized, confidential, and able to work independently.

Responsibilities

• Collect, track, and maintain inspection reports, test reports, completion records, and other project documentation
• Manage project documents in Procore or a similar construction document control system
• Prepare reports, invoices, memos, letters, and other documents
• File and retrieve project records; maintain the records management system
• Open, sort, and distribute incoming mail, faxes, and emails, and respond to routine inquiries
• Order office supplies and handle basic bookkeeping

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Self-directed

Organized

Confidential

Education

High school diploma or GED

Tools

Procore

Job description

Construction Site Administrative Assistant / Document Control (Procore)

Onsite

Monday–Friday, 10-hour days (about 50 hrs/week); occasional Saturdays

Looking for organized, self-directed Administrative Assistant to support a construction project team from the onsite field office. You'll keep project documentation accurate and up to date, and keep the trailer office running smoothly.

What you'll do

• Collect, track, and maintain inspection reports, test reports, completion records, and other project documentation
• Manage project documents in Procore or a similar construction document control system
• Prepare reports, invoices, memos, letters, and other documents
• File and retrieve project records; maintain the records management system
• Open, sort, and distribute incoming mail, faxes, and emails, and respond to routine inquiries
• Order office supplies and handle basic bookkeeping

Must have

• 2–4 years of administrative experience in construction, engineering, industrial, or project-based environments
• Experience managing inspection reports, test reports, completion records, or similar technical documents
• Procore experience or familiarity with construction document control systems
• Strong Microsoft Word, Excel, and PowerPoint skills
• Organized, confidential, and able to work independently

Available for a 1-year contract, about 50 hours a week onsite, with occasional Saturdays

High school diploma or GED

Safety: Site PPE is provided. You must supply your own steel-toe boots.