On-Site Admin Pro — Construction Office (12 Mo Temp)

Tippmann Group; Town of Florida (NY); On-site; USD 17,000 - 23,000; Full time

Job summary

Tippmann Group is seeking an On-site Administrative Assistant for an approximately 12-month term to support Project Managers on a construction site. The role requires strong computer skills and daily use of Excel, Word, Outlook, and PDF tools.

Responsibilities include maintaining files, minutes, correspondence, schedules, and weather reports; managing printers and supplies; and ensuring the trailer office stays clean and stocked. The position is full-time and on-site at the job trailer.

Qualifications

• Must have strong computer skills and proficiency with Microsoft Office.
• Experience creating and formatting documents, spreadsheets, and presentations.
• Ability to manage calendars and correspondence.

Responsibilities

• Maintain files, logs & logins (electronically & manually).
• Write and prepare meeting minutes/agendas.
• Write letters, emails & correspondence on behalf of Project Managers.
• Prepare spreadsheets from pre-made templates & occasionally from scratch.
• Daily weather reports.
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.).
• Maintain contacts in Outlook.
• Introduce subcontractor safety & violation programs to subcontractors.
• Help keep the job trailer office clean and organized, stocked with supplies including food.
• Multiple other tasks as assigned.
• Excel - Daily use, must be able to work from a template or begin from scratch: simple formulas; formatting.
• Word - Daily use, must be able to work from a template or begin from scratch: formatting.
• Outlook - Email – Compose on behalf of project managers.
• Contact updating: Scheduling meetings & calendar.
• Adobe Acrobat: Convert to PDF; Print/Save to PDF; Combine multiple PDF files into one.

Skills

Computer Skills

Tools

Excel

Word

Outlook

Adobe Acrobat

Job description

Tippmann Group is seeking an On-site Administrative Assistant for an approximately 12-month term to support Project Managers on a construction site. The role requires strong computer skills and daily use of Excel, Word, Outlook, and PDF tools.

Responsibilities include maintaining files, minutes, correspondence, schedules, and weather reports; managing printers and supplies; and ensuring the trailer office stays clean and stocked. The position is full-time and on-site at the job trailer.