On-Site Admin Pro: Travel, Procurement & Events

Aston Carter; Mountain View (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Aston Carter seeks an Administrative Assistant 1 to provide comprehensive support to leadership and a large on-site team at our Mountain View campus with a secondary Santa Clara lab. You will manage complex calendars, coordinate domestic travel, assist with purchasing and onboarding, and help keep facilities and events running smoothly in a fast-paced, highly collaborative environment.

This fully on-site role requires a bachelor's degree, strong organization, and the ability to work across

Qualifications

• 2+ years of administrative support in a professional setting.
• Experience with procurement and ordering processes.
• Proficiency with Microsoft Office (Outlook, PowerPoint, Excel).
• Ability to manage complex calendars and schedules for leaders and teams.

Responsibilities

• Manage complex calendars and schedules for a leader and team.
• Coordinate domestic travel, including itineraries and logistics.
• Plan and coordinate meetings and events with space and materials.
• Support department operations: purchasing, expense processing, and procurement tracking.
• Handle hardware ordering and onboarding support for new hires.
• Coordinate space and facilities needs across Mountain View and Santa Clara.

Skills

Administrative support

Procurement

MS Office

Calendar management

Travel coordination

On-site operations

Education

Bachelor's degree

Tools

MS Office suite

Job description

Aston Carter seeks an Administrative Assistant 1 to provide comprehensive support to leadership and a large on-site team at our Mountain View campus with a secondary Santa Clara lab. You will manage complex calendars, coordinate domestic travel, assist with purchasing and onboarding, and help keep facilities and events running smoothly in a fast-paced, highly collaborative environment.

This fully on-site role requires a bachelor's degree, strong organization, and the ability to work across