Temp Admin

Aston Carter; Chantilly (VA); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Health Spending Account

Paid time off

Job summary

Aston Carter is seeking a Temporary Administrative Assistant for an on-site role in Chantilly, VA. You will support a busy jobsite office by organizing records, entering data, and assisting with basic accounting and project documentation.

The role requires strong attention to detail, comfort with spreadsheets, and the ability to learn Procore and Salesforce while supporting day-to-day office operations on-site.

Qualifications

• 1 to 3 years of administrative experience, ideally in construction or general contractor environments.
• Strong data entry skills with a focus on accuracy and consistency.
• Proficiency with Excel spreadsheets for data entry and recordkeeping.
• Experience reviewing purchase orders and matching them to contract numbers.
• Some exposure to onboarding processes and related administrative tasks.
• Familiarity with Procore, Salesforce, or other CRM/project management systems, or the ability to learn them quickly.

Responsibilities

• Sort, organize, code, box, and file physical documents to maintain an orderly records system.
• Perform accurate data entry and maintain up-to-date records in spreadsheets and other systems.
• Answer and handle incoming phone calls professionally.
• Assist with PO processing and matching to contract numbers.
• Assist with basic AP/AR tasks as directed.
• Work within Excel to input, track, and review data.
• Support onboarding-related administrative tasks as needed.
• Communicate proactively with the supervisor to clarify tasks and expectations.

Education

High school diploma

Tools

Procore

Salesforce

CRM software

Excel

Job description

Job Title: Temporary Administrative AssistantJob Description

This temporary administrative role provides essential support to a busy jobsite office by organizing physical and digital records, performing accurate data entry, and assisting with basic accounting and project documentation. The position requires strong attention to detail, comfort working in spreadsheets, and the ability to learn and use systems such as Procore and Salesforce while supporting day-to-day office operations on-site.

Responsibilities

• Sort, organize, code, box, and file physical documents to maintain an orderly and accessible records system.

• Perform accurate data entry and maintain up-to-date records in spreadsheets and other systems.

• Answer and handle incoming phone calls in a professional and courteous manner.

• Assist with ticket matching and documentation to support project and financial tracking.

• Support purchase order (PO) processing, including reviewing POs and matching them to contract numbers.

• Assist with basic accounts payable and accounts receivable (AP/AR) tasks as directed.

• Work within Excel spreadsheets to input, track, and review data.

• Utilize or learn Procore to support construction and project management needs.

• Assist with Salesforce and other customer relationship management (CRM) or job-related systems.

• Support onboarding-related administrative tasks as needed.

• Carry out additional administrative tasks and office support duties as assigned by the supervisor.

• Communicate proactively with the supervisor, asking questions to clarify tasks and expectations.

Essential Skills

• 1 to 3 years of administrative experience, ideally in a construction or general contractor environment.

• Proven administrative support experience, including organizing files and managing documentation.

• Strong data entry skills with a focus on accuracy and consistency.

• Proficiency working with Excel spreadsheets for data entry and recordkeeping.

• Experience reviewing purchase orders and matching them to contract numbers.

• Some exposure to onboarding processes and related administrative tasks.

• Familiarity with Procore, Salesforce, or other CRM and project management systems, or the ability to learn them quickly.

• Strong attention to detail and organizational skills.

• Reliable attendance and the ability to work the full on-site schedule from 7:00 AM to 3:00 PM.

• Effective verbal communication skills and comfort asking questions and seeking clarification.

• Ability to commute reliably to the Chantilly jobsite.

Additional Skills & Qualifications

• High school diploma or equivalent.

• 2+ years of administrative or office experience preferred.

• Previous experience with accounts payable, accounts receivable, purchase orders, or invoice matching is helpful.

• Comfort working in spreadsheets and handling numerical information.

• Experience with Procore and/or Salesforce is a plus.

• Background in construction or working with a general contractor is beneficial.

• Demonstrated reliability, professionalism, and willingness to support a variety of administrative tasks.

Work Environment

This role is fully on-site, working Monday through Friday from 7:00 AM to 3:00 PM at a jobsite trailer near the IAD airport in the Chantilly area. The work environment is a construction-related field office, where you will collaborate closely with project and office personnel and spend most of the day working at a desk with computers, phones, and physical files. The setting is fast-paced and detail-oriented, with frequent interaction regarding project documents, purchase orders, and financial records. You should be comfortable working in a trailer office on an active jobsite and commuting reliably to the location each day.

Job Type & Location

This is a Contract position based out of Chantilly, VA.

Pay and Benefits

The pay range for this position is $31.50 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Chantilly, VA.

Application Deadline

This position is anticipated to close on Nov 2, 2026.

Workplace Type

This is a fully onsite position in Chantilly,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.