Construction Site Administrative Assistant / Document Control

Globalchannelmanagement; Eagle Mountain (UT); On-site; USD 28,000 - 41,000; Full time

Job summary

Globalchannelmanagement is seeking an organized Construction Site Administrative Assistant to support a field project team onsite in Eagle Mountain, Utah. You will keep project documentation accurate and up to date, and ensure the trailer office runs smoothly.

The role involves collecting and tracking inspection and test reports, managing documents in Procore, preparing reports and memos, filing records, handling mail and basic bookkeeping.

Qualifications

• 2–4 years of administrative experience in construction, engineering, or project-based environments.
• Experience managing inspection reports, test reports, or completion records.
• Procore experience or familiarity with construction document control systems.
• Strong Microsoft Word, Excel, and PowerPoint skills.
• Organized, confidential, and able to work independently.

Responsibilities

• Collect, track, and maintain inspection reports, test reports, completion records, and other project documentation.
• Manage project documents in Procore or a similar construction document control system.
• Prepare reports, invoices, memos, letters, and other documents.
• File and retrieve project records; maintain the records management system.
• Open, sort, and distribute incoming mail, faxes, and emails, and respond to routine inquiries.
• Order office supplies and handle basic bookkeeping.

Skills

Administrative experience

Documentation control

Organizational skills

Education

High school diploma / GED

Tools

Procore

Job description

Construction Site Administrative Assistant / Document Control (Procore)

Onsite

Monday–Friday, 10-hour days (about 50 hrs/week); occasional Saturdays

Looking for organized, self-directed Administrative Assistant to support a construction project team from the onsite field office. You'll keep project documentation accurate and up to date, and keep the trailer office running smoothly.

What you'll do

• Collect, track, and maintain inspection reports, test reports, completion records, and other project documentation
• Manage project documents in Procore or a similar construction document control system
• Prepare reports, invoices, memos, letters, and other documents
• File and retrieve project records; maintain the records management system
• Open, sort, and distribute incoming mail, faxes, and emails, and respond to routine inquiries
• Order office supplies and handle basic bookkeeping

Must have

• 2–4 years of administrative experience in construction, engineering, industrial, or project-based environments
• Experience managing inspection reports, test reports, completion records, or similar technical documents
• Procore experience or familiarity with construction document control systems
• Strong Microsoft Word, Excel, and PowerPoint skills
• Organized, confidential, and able to work independently

Available for a 1-year contract, about 50 hours a week onsite, with occasional Saturdays

High school diploma or GED

Safety: Site PPE is provided. You must supply your own steel-toe boots.