Onsite Staffing Assistant — Dynamic Admin Support

Trillium Staffing; Santa Clara (CA); On-site; USD 74,390,000 - 82,656,000; Full time

Job summary

Trillium Staffing in Santa Clara, CA is seeking an Onsite Staffing Assistant to link the workforce with client operations at the site. This hands-on role supports daily staffing logistics, onboarding, attendance tracking and general admin to keep operations efficient.

You’ll greet staff daily, assist with onboarding, manage records, communicate shifts and keep compliance. The schedule is 30–40 hours weekly, Tue–Sat, 12:00–6:30 PM, with pay at $28/hour.

Qualifications

• High school education or GED is desirable; some college coursework in business is helpful.
• Experience in staffing, HR or administrative support is preferred.
• Proficient with basic computer systems, including timekeeping and reporting platforms and Microsoft Office.
• Experience with CRM tools is preferred.

Responsibilities

• Greet and check in temporary staff daily.
• Support onboarding: distribute badges, collect paperwork, and facilitate orientations.
• Monitor and track employee attendance and timekeeping.
• Act as the first point of contact for employee questions and workplace issues.
• Escalate more complex matters to the Onsite Manager.
• Maintain accurate employee records and rosters.
• Communicate shift updates, changes, and announcements clearly to employees and clients.
• Assist with interview coordination, hiring, and compliance tasks.
• Provide general administrative support (filing, data entry, reporting, travel coordination including booking and maintaining travel records).
• Uphold safety standards and ensure policy compliance.

Skills

Administrative support

Microsoft Office

CRM tools

Timekeeping

Education

High school diploma or GED

Some college coursework (business)

Tools

Timekeeping systems

Microsoft Office Suite

Job description

Trillium Staffing in Santa Clara, CA is seeking an Onsite Staffing Assistant to link the workforce with client operations at the site. This hands-on role supports daily staffing logistics, onboarding, attendance tracking and general admin to keep operations efficient.

You’ll greet staff daily, assist with onboarding, manage records, communicate shifts and keep compliance. The schedule is 30–40 hours weekly, Tue–Sat, 12:00–6:30 PM, with pay at $28/hour.