On-Site Administrative Assistant

Trillium Staffing; Santa Clara (CA); On-site; USD 29,549 - 42,085; Full time

Job summary

A staffing agency in Santa Clara, CA is seeking an Onsite Staffing Assistant to support daily operations between clients and workforce. Responsibilities include onboarding new hires, monitoring employee attendance, and maintaining records. The ideal candidate has experience in staffing or HR, excellent organizational skills, and proficiency with computer systems. Full-time position with a pay rate of $26/hour.

Qualifications

• Previous experience in staffing, HR or administrative support preferred.
• Proficient with basic computer systems, including timekeeping and reporting platforms.

Responsibilities

• Greet and check in temporary staff daily.
• Support onboarding: distribute badges, collect paperwork, and facilitate orientations.
• Monitor and track employee attendance and timekeeping.
• Act as the first point of contact for employee questions and workplace issues.
• Communicate shift updates, changes, and announcements clearly to employees and clients.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Education

High school education or GED

Some college courses in business-related field

Tools

Microsoft Suites

CRM tools

Job description

Are you organized, people-focused, and thrive in a fast-paced, hands-on environment? Join our team as an Onsite Staffing Assistant in Santa Clara, CA and be the vital link between our workforce and client operations. This role supports daily staffing logistics, employee engagement, and operational efficiency—all directly at the client site.

Why You’ll Love This Role
•Be at the heart of day-to-day workforce operations
•Collaborate closely with clients and internal teams
•Help onboard new hires and support employee success
•Make an immediate impact on attendance, communication, and compliance

What You’ll Do
•Greet and check in temporary staff daily
•Support onboarding: distribute badges, collect paperwork, and facilitate orientations
•Monitor and track employee attendance and timekeeping
•Act as the first point of contact for employee questions and workplace issues
•Escalate more complex matters to the Onsite Manager
•Maintain accurate employee records and rosters
•Communicate shift updates, changes, and announcements clearly to employees and clients
•Assist with interview coordination, hiring, and compliance tasks
•Provide general administrative support (filing, data entry, reporting, travel coordination including booking and maintaining travel records)
•Uphold safety standards and ensure policy compliance

This is full-time work. Schedule is Monday-Friday from 8am-5pm. The pay rate is $26/hour.

Apply now!

• High school education or GED is desirable for this position. Some college courses in business-related field helpful.
• Previous experience in staffing, HR or administrative support, preferred.
• Proficient with basic computer systems, including timekeeping and reporting platforms and Microsoft Suites.
• Experience with CRM tools preferred.

#staffingcareers

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.