Administrative Assistant

Trillium Staffing; Carlsbad (CA); On-site; USD 29,000 - 30,000; Part time

Job summary

Trillium Construction is seeking a friendly, organized Part-Time Administrative Assistant to support daily operations at our Carlsbad, CA office. You will handle front-desk tasks, manage emails and calendars, and assist with recruiting activities in a busy construction environment.

The role emphasizes office organization, attention to detail, and a proactive attitude. 25 hours per week in-office, pay rate $21-22/hour, and a team-focused culture.

Qualifications

• Microsoft Office experience (Outlook, Word, Excel) required.
• Bilingual English and Spanish preferred.
• Recruiting and/or administration experience preferred.
• High School Diploma or GED required.

Responsibilities

• Greet clients and visitors with a friendly, welcoming attitude.
• Answer and direct incoming phone calls.
• Manage office email and respond to inquiries.
• Schedule appointments and maintain calendars.
• Prepare letters, emails, and other business correspondence.
• Scan, copy, and organize documents.
• Order office supplies and keep inventory stocked.
• Coordinate incoming and outgoing mail and packages.
• Assist with onboarding new employees and training logistics.

Skills

Bilingual (English/Spanish)

Administrative multitasking

Recruiting experience

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel)

Office Suite

Job description

Trillium Construction, repeatedly recognized as a "National Best and Brightest Company" to work for and ranked in the top 1% of staffing firms in the United States, is seeking an Administrative Assistant to provide administrative support and assist in recruiting efforts in their Carlsbad, CA based construction and skilled trades office.

We're looking for a positive, dependable, and organized Part-Time Administrative Assistant to join our team! If you're someone who enjoys variety in your day, takes pride in keeping an office running smoothly, and thrives in a fast-paced environment where no two days are exactly alike, we'd love to meet you.

This is a great opportunity for someone who is personable, detail-oriented, and comfortable juggling multiple responsibilities while maintaining a friendly, professional attitude.

Schedule & Pay

• Part-time (approximately 25 hours per week)
• Monday-Friday
• Approximately 5 hours per day
• In-office position
• Pay rate is $21-22/hour

What You'll Do

As our Administrative Assistant, you'll help keep our office organized and ensure daily operations run smoothly by:

• Greeting clients and visitors with a friendly, welcoming attitude.
• Answering and directing incoming phone calls.
• Managing office email and responding to general inquiries.
• Scheduling appointments and maintaining calendars.
• Preparing letters, emails, and other business correspondence.
• Scanning, copying, and organizing documents.
• Ordering office supplies and keeping inventory stocked.
• Keeping the office organized and operating efficiently.
• Coordinating incoming and outgoing mail and package deliveries.
• Helping celebrate employee birthdays by tracking special dates, sending birthday greetings, and organizing small celebrations.
• Assisting with company compliance requirements and workplace safety standards.
• Helping onboard new employees by preparing paperwork and coordinating administrative tasks.
• Coordinating meeting and training logistics, including scheduling, preparing materials, and setting up meeting spaces.
• Assisting with special projects and jumping in wherever help is needed.

We're Looking For Someone Who Is

• Friendly, approachable, and enjoys working with people.
• Highly organized with excellent attention to detail.
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Flexible and able to adjust as priorities change.
• A self-starter who takes initiative and follows through.
• Comfortable multitasking while staying organized.
• Professional, dependable, and trustworthy.

Qualifications

• Microsoft Office experience (Outlook, Word, Excel, etc)
• Bilingual (English and Spanish preferred)
• Recruiting and/or administration experience preferred
• High School Diploma or GED

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals.

Trillium is an Equal Opportunity Employer.