Onsite Safety Admin & Documentation Specialist

Actalent; United States; On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

Critical Illness, Accident, and Cancer

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Actalent is seeking a Safety Administrative Assistant to provide dependable, detail-oriented administrative support for safety and quality control at a Lebanon, Indiana peptide facility. This on-site contract role involves maintaining records, coordinating with field teams, and supporting project leadership on documentation and reporting.

The ideal candidate will have at least 1 year of clerical experience, strong Microsoft Office skills, and the ability to work in a team-oriented environment

Qualifications

• At least 1 year of clerical or administrative experience.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office suite.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Comfort with on-site work in Lebanon, IN.

Responsibilities

• Maintain and update safety documentation, including inspection reports, test results, and other project records, ensuring accurate tracking, filing, and version control.
• Coordinate with field teams to ensure documentation control for inspections, onboarding activities, and safety-related processes.
• Handle sensitive documentation and information with discretion and professional maturity at all times.
• Support the Safety Manager by preparing and organizing reports and summaries for leadership and stakeholders.
• Organize, label, and maintain quality-related files in digital and physical formats for easy retrieval and audit readiness.
• Manage document check-in/check-out processes, including printing, scanning, and distributing records.

Skills

Clerical experience

Attention to detail

Microsoft Office

Communication skills

Team collaboration

Document control

On-site work

Discretion with sensitive information

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Actalent is seeking a Safety Administrative Assistant to provide dependable, detail-oriented administrative support for safety and quality control at a Lebanon, Indiana peptide facility. This on-site contract role involves maintaining records, coordinating with field teams, and supporting project leadership on documentation and reporting.

The ideal candidate will have at least 1 year of clerical experience, strong Microsoft Office skills, and the ability to work in a team-oriented environment