Onsite Project Documentation & Scheduling Coordinator

ACTalent; West Greenwich (RI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid Time Off

Job summary

Actalent is seeking a Project Coordinator for a contract role in West Greenwich, RI to support ongoing projects by handling administrative tasks, documentation, scheduling, and data entry. This opportunity suits candidates with prior administrative experience in construction or related environments who want to grow in project support.

Responsibilities include assisting project managers, organizing files, coordinating meetings, tracking orders, and communicating with vendors and internal teams.

Qualifications

• Previous administrative, office support, or coordinator experience required.
• Construction, engineering, architecture, or related industry experience preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and able to work independently.

Responsibilities

• Support project managers and field teams with day-to-day administrative tasks.
• Prepare, maintain, and organize project documentation and files.
• Assist with scheduling meetings, project timelines, and subcontractor communications.
• Track project updates, change orders, purchase orders, and invoices.
• Coordinate with vendors, subcontractors, and internal departments.
• Maintain accurate records and ensure documentation is completed in a timely manner.
• Assist with data entry and reporting as needed.

Skills

Administrative experience

Construction/engineering industry

Organizational skills

Microsoft Office

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Actalent is seeking a Project Coordinator for a contract role in West Greenwich, RI to support ongoing projects by handling administrative tasks, documentation, scheduling, and data entry. This opportunity suits candidates with prior administrative experience in construction or related environments who want to grow in project support.

Responsibilities include assisting project managers, organizing files, coordinating meetings, tracking orders, and communicating with vendors and internal teams.